Response Letter for Poor Performance

Response Letter for Poor Performance

Letters Kate

Offices and organizations usually turn in performance reports of all their employees on a monthly, biannually, or annual basis. These performance reports are generally prepared after keeping an employee’s overall performance in view throughout the time under view. Such reports usually come in the form of detailed feedback from the employer and can be both positive and negative.

Getting negative feedback on your poor performance is certainly a heart-wrenching event. A poor performance report not only ruins your reputation but also affects your chances for promotion. However, once submitted, you can do nothing about such a report except keep yourselves composed enough to accept your mistakes and move on.

The way you respond to a poor performance report matters a lot for your future reputation in your officers’ eyes. As a responsible employee who wants to learn from his mistakes and never intends to display carelessness at his workplace, the only good option you are left with is to write an apologetic response letter to your officers. Your response is proof of how seriously you take your work-related matters and shows your readiness to bring about a positive change in your work ethic.

In the case of receiving negative feedback on your poor performance, you should immediately write a letter to your boss expressing your apology for informing him of your better performance in the future. Below is a sample letter that you can use for responding to negative feedback on your performance.

Sample Letters

#1

This is in response to your warning letter regarding my performance. I apologize for my shortcomings and admit that I haven’t been performing up to my full potential. However, I assure you that I will try my best to give my best performance from now onwards.

I have been going through some personal issues due to which I failed to focus on my work for the past few weeks. I am, however, going to work harder to improve my focus and not let personal issues affect my job.

I thank you for your support and understanding.

#2

I have received the management’s formal warning regarding my performance issue. I admit that I have been arriving late to the office for the past couple of months and haven’t been able to give proper attention to work. This is because I have been facing some conveyance issues since I sold my vehicle 2 months back. I assure you that my tardiness is not because of my lack of discipline.

However, I understand that there is no excuse for arriving late to work daily. It disrupts the flow of work and also affects office discipline. This is the reason I haven’t been able to perform up to my full potential for quite some time. I will, therefore, make arrangements to help me reach the office on time. If there are occasional issues, I will notify the management about my late arrival beforehand.

I thank you for your patience and assure you that I will bring an improvement to my work performance.

#3

This is in response to your feedback regarding the XYZ project. I apologize for not being able to come up to your standards. I understand that I could have done the task in a much better way, getting better results.

I will keep your feedback in mind for all future tasks and will make sure I don’t disappoint you the next time. Please do let me know if there is anything else you would like to add to your future requirements.

Thank you for pointing out my shortcomings. I will work hard to bring an improvement.

#4

I just received your feedback regarding the XYZ report. I understand that the report lacks the details that I usually add to all my reports. However, as I notified HR earlier, I’ll be going on maternity leave in a week. Therefore, I wanted to wind up the report before I have to leave unexpectedly.

However, I assure you that once I resume work, I will create all future reports with the same details and accuracy as I have been doing till now. I will work hard to come up to your expectations and maintain the quality of my work.

Thank you for your understanding and support.

#5

I am writing to address your concerns regarding my recent work performance. I admit my performance hasn’t been up to the mark lately. However, this is because, in addition to my work responsibilities, I have also been covering for XYZ during his absence. The additional tasks have slowed me down.

I, therefore, request you to reduce my work burden so that I can focus on my tasks better. Once this happens, I will be working to my full potential.

I’d be grateful to you for your cooperation and support.

#6

To,

Mr. XYZ,

[department/role in the organization]

Subject: Response letter for poor performance notice

Respected Sir/Ma’am,

I hope this letter finds you in good health. I am writing this to you in response to your feedback on my poor performance in the office that I have just recently received. First, I would like to offer my apologies for not coming up to your expectations. I completely realize how inconvenient my poor performance during the past few weeks would have been for you and my other co-workers.

I want to assure you that I have carefully read your detailed feedback and your concerns regarding my poor work ethic. I have no other option but to accept that all the points highlighted by you are matters of serious concern that I should not have ignored at any cost.

I am very sorry for my terrible carelessness and the loss caused to the organization. I want to assure you that I have recognized my mistakes and will try my best not to exhibit such a careless attitude in the future. Being lucky enough to have been blessed with another chance, I promise never to repeat the same mistakes in the future and to give my best possible to the organization.

I apologize, once again, for disappointing you and hope that you will be kind enough as always to let go of my mistakes.

Best regards,

[XYZ]

Response Letter for Poor Performance

File: Word (.docx) 2007+ and iPad
Size 19 KB

Download