Tender Acceptance Letter Template

Tender Acceptance Letter

Letters Kate

What is the tender acceptance letter?

A tender acceptance letter is a formal document written by the supplier to the company when he accepts the company’s request letter. This letter is written upon receiving the request letter. It should be stated in the letter that it is being written because the supplier has found the company’s quotation feasible.

How do you write a tender acceptance letter?

The tender acceptance letter is also a formal document and needs to be drafted considering all the main points essential for writing formal letters.

A person writing the acceptance letter should understand that writing the letter with appropriate details is crucial for his business to be successful. The dealing between the supplier and the company will not go well if the supplier does not communicate well through the tender acceptance letter. Below are some basic guidelines to be followed for writing the tender acceptance letter:

  1. Start the letter by letting the recipient know that you have received his tender request letter and that you like the offer made by the recipient. It should be clear at the start that you are accepting the tender request and are willing to work with the company.
  2. Mention when you will be ready to supply your products to the company.
  3. Write the letter positively by telling the recipient that you have accepted the request because you look forward to a great time with the company.
  4. End the letter with good wishes and hopes.

Tips for writing the tender acceptance letter in an appropriate way

  1. The tone of the letter should be firm, making the recipient feel that you are writing with firmness and tenderness.
  2. Refer to the request made to you for submitting the bid and then reply to that request appropriately.
  3. End the letter by emphasizing your decision to accept the request again so that you can reaffirm your decision.

Sample Letters

Letter -1

Dear Ms. Sarah,

I am pleased to write this letter and inform you about the acceptance of [X] ‘s tender submitted on 5th December 20XX against the tender notice [X] of ABC Limited, posted on 14th November 20XX. You have been selected as a construction firm to build our new mall for the [X] project.

We must finalize the terms and conditions and complete the contract signing and other formalities. Let us know your availability for a meeting next week. Kindly email the filled-in commitment form and the list of documents (attested photocopies) mentioned in the tender notice.

Let us know if you need any details on [X]. We look forward to having a long-term relationship with your company.

Regards,

Peter Robert.


File: Word (.docx) 2007+ and iPad Size 21 Kb | Download

Letter -2

Dear Mr. Steven,

We are glad to inform you about your tender acceptance for office furniture submitted on 7th October 20XX, against our tender notice [X], posted on 8th September 20XX.

We are moving into our new office on 1st January 20XX, so we will need all the office furniture by 29th December 20XX to have a margin for the seating arrangements. If it is convenient for you, let us meet on Wednesday next week, i.e. 5th November 20XX, to finalize all the terms and conditions and complete the formalities. We would appreciate it if you supplied the first batch of office desks in November 20XX.

Kindly send the filled and signed commitment form and let us know if you need any details at [X].

Regards,

Ross James.


File: Word (.docx) 2007+ and iPad Size 23 Kb | Download