Suspension Letter for Disobedience

Suspension Letter for Disobedience

Letters Kate

An employer or HR department writes a suspension letter for disobedience as a notification of suspension. This letter is addressed to the employee who has shown disobedience. Hence, the organization has decided to suspend him temporarily from his current designation for a certain period so that he can learn his lesson and improve his future behavior.

An employee can show disobedience in various ways. For instance:

  • By not complying with the company policies.
  • By not following the dress code.
  • By not obeying the superiors’ orders,
  • By not adhering to the client’s requirements, etc.

An employer cannot overlook or ignore an employee’s disobedience. First, it hampers the work processes. Second, if no corrective action is taken, the other employees might follow suit, and the overall work culture and environment will be impacted.

Usually, the employer initially tries to give oral warnings followed by written ones. Even then, if the employee does not behave well, the employer might suspend him for a specific time, during which he will be unable to enjoy his designated position in the organization and the associated benefits.

The employee is notified about this suspension through a letter providing details regarding the suspension period and the reason behind the company’s decision. The content of the letter may vary from situation to situation. However, the general details included in such suspension letters of disobedience are:

  • Date.
  • Details of the employee.
  • Details of the employer or the authorized person writing the letter.
  • The issue of disobedience and insubordination.
  • Suspension notification, including the period.
  • State consequences of continued disobedience after the end of the suspension.
  • Ask for obedient behavior in the future.
  • Show hope for rectification.
  • Salutation, stamp, and signature.

This letter not only affects the employee’s reputation but is also kept in the employee file for future reference, which is why employees avoid getting such letters.  

Sample Suspension Letter for Disobedience

Date

Name

Address

Dear Mr. John,

This letter is to inform you that you have been suspended for two days, from January 5th to January 7th, 20XX, due to your disobedience.

We have witnessed your insubordination for many months now and have tried to warn you orally about correcting your behavior, but in vain. Your continuous disobedience has warranted your suspension.

During your two days of suspension, you cannot act as a ‘Marketing Manager’ and are not allowed access to the office or remote access to the company’s network. Mr. Smith will carry out your responsibilities, and you should reply to him in case he needs you.

If you do not rectify your disobedient behavior even after the suspension, our next step is your termination. We expect you to work properly and follow the company rules and your superiors’ orders. We hope to see a change.

Regards,

Sarah William.


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