Video Conference Invitation Letter to Staff

Video Conference Invitation Letter to Staff

Letters Kate

People working online or from home are often invited to attend video conferences. Companies contact their employees working remotely for many purposes. Meetings are organized in almost every organization whenever there is something significant to address.

These days, due to the coronavirus epidemic, most people are working from home. Companies are organizing video conferences on different platforms, such as Skype. Companies usually use a proper way to invite their employees to a video conference. They write an invitation letter or an email to all the employees.

Why is a video conference invitation letter to staff written?

In many situations, it is important to tell employees they cannot miss the video conference. When the conference invitation letter is written, the employer can tell his employees they must attend it. Furthermore, the employees will also be told what topic the conference will address. This helps them prepare for the conference. The employee also says the conference’s agenda by writing the video conference invitation letter.

Tips for writing an invitation to a video conference

Here are the guidelines to help you write the invitation to video conference

  1. Mention the date on which the video conference is to be held. This will ensure that all the people being invited have learned the date and time of the video conference.
  2. Since every conference is held with the purpose, don’t forget to mention the purpose of the invitation.
  3. The guidelines to be followed by all the attendees while attending the conference should be pronounced in the invitation.
  4. Make sure that your invitation letter is free from grammatical and spelling mistakes.
  5. If the invited people must attend the conference, mention it in the invitation letter. Also, the invited people will be told that the company will appreciate their presence.

Sample letter

From:
Date:

To:

Subject: Invitation to video conference

As you know, the coronavirus outbreak has made us all practice social distancing. We are compelled to work for the company from home. Our company wants to ensure that every employee stays safe and healthy. Keeping this in mind, we have conducted a video conference to communicate important matters with our employees.

We are inviting all our employees to attend the video conference on Friday at 10 a.m.

The conference will include all the important points about the project that is about to start. We will guide all our employees in working on the new project. All employees must attend the conference.

The employees are requested to be available for a video conference at the times above. Also, make sure you do any other work at that time to stay more focused on what is discussed at the meeting.

The company will highly appreciate your attendance at the conference.

Best regards,

Name

Signatures


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