Job Completion Proof Letter | Word & Excel Templates

A job completion proof letter is a document written by the head of a company to another company to whom a task was assigned to complete. When two companies sign a contract to complete work, usually an agreement or terms are decided, which must be followed until the task is complete. Upon completion of the task, it is mandatory to issue a job completion certificate to the company for completing the project under the agreed terms.

A job completion letter can also be written within an organization. When a project manager awards a project to an employee and finds it has been completed on time, the letter can be written in favour of the employee. The letter acknowledges that the work has been completed successfully and on time following the given instructions. The letter is a valuable addition to an employee’s portfolio, which proves worth in career growth.

Sample Letter -1

15-04-20XX

Anderson
CEO Stars Constructions Pvt. Limited
New City Tower, Michigan

To,

The City enterprisers

Subject: Job completion proof letter

This letter is being written as proof of Mr. Andrew Hudson’s job completion. I am pleased to inform you that the project titled ‘Strengthening and Reconstruction of New Town Michigan Roads’ has been completed under his supervision efficiently and well before time. Many roads had to be demolished for reconstruction purposes. Thereafter, these were revamped to meet the client’s demands.

The job was supposed to be done within three weeks, but owing to the hard work and ability of the team, it was done one week prior to the deadline. The whole work, after its completion, was evaluated by our department’s quality assurance team, and they have also issued us a satisfactory report.

All TORs have been complied with as per the contract’s demands. A report on this subject is also being shared along with this letter. You are warmly welcome to inspect our work and give your feedback, keeping the two-week limit in mind. It will be a pleasure for the company to answer any queries raised by your side.

Yours affectionately,

Anderson,
CEO Stars Constructions

File: Word (.docx) 2007+ and iPad Size 19 Kb | Download

Letter -2

15-04-20XX

Anderson
CEO Stars Constructions Pvt. Limited
New City Tower, Michigan

To,

The City enterprisers

Subject: Job completion proof letter

I am Anderson, the chief engineer of Stars Constructions Pvt. Limited. I am pleased to write this letter as proof of Mr. John Andrew’s job completion. He was assigned the job of renovating PALMS, which is located in the new city of Michigan. The following parameters were to be accomplished as per the demands of the job:

Reconstruction of the whole building to minimize the chances of its collapse.
I am making it insulated against heat and all kinds of radiation.
Incorporation of relevant building materials, thereby making the building shockproof against earthquakes.
Renewal of all sanitary work.

Mr John took charge of the job as a contractor and accomplished all parameters in all aspects as per the demands of the contract signed between the two parties. I further informed that the owner has authorized the performance of the work and changes made therein in writing. Minimum and standardized wages have been paid to labourers and mechanics.

Now, you can send your inspection team for verification within one week in order to prepare the project report.

I appreciate your cooperation.

Yours Sincerely,

Anderson,
Chief Engineer Stars Construction Pvt. Limited

File: Word (.docx) 2007+ and iPad Size 21 Kb | Download