Excuse Letter for not Attending a Conference

Excuse Letter for not Attending a Conference

Letters Kate

An excuse or an apology letter is a professional letter to let your organization or company know about something that you cannot do or cannot do because of some emergency or extreme situation.

Writing a letter to inform you about your absence is a professional way of telling your employer about your side of the situation. It is better than speaking on the phone since it will enable your employer to comprehend your excuse professionally.

Following are the key points that should be kept under consideration while writing a formal excuse or apology letter:

  • Use formal letter format to write the letter
  • Give a brief description of your excuse
  • Keep it brief and avoid unnecessary information on your excuse
  • Ensure that your absence will not affect the company and mention that you will be compensated for your part of the work.
  • Use professional and polite language in the letter

Following is a format for writing an excuse letter for the company.

Sample -1

Date: May 20, 20XX

To

[Receiver’s Name]
[Name of the Company]
[Address]

Dear Sir/ Madam,

I know you must be very displeased with my absence at the conference that was held yesterday. I understand that this conference was extremely important for the company and you because many representatives of well-known companies were going to attend it. This conference was going to define the future of our company.

I asked one of my colleagues to tell me about the conference, and I am extremely happy after learning that the conference went out of the ordinary. My extreme desire was to attend the meeting, but I could not make it possible due to some uncertain circumstances.

I am writing this to make an apology for my absence. I know it was mandatory to attend the conference, but I could not participate in it because of the sudden death of my father. The sudden death of a loved one was a trauma for me, and I could not inform you because of the critical time I was facing. I am extremely sorry that I was not able to attend the conference.

I hope you would understand my situation and accept my apology.

Yours sincerely,

[Your Name]


File: Word (.docx) 2007+ and iPad Size 18 Kb | Download

Sample Letter -2

Date: May 20,20XX

To

(Receiver’s Name)
(Position)
(Name of the organization)
(Address)

Dear Sir/ Madam,

I know the company will be holding an annual conference this coming week. I understand that this conference is extremely important for the company and the participation of every employee is mandatory. I was fully prepared for this conference and was quite excited about it. I had completed my assigned tasks before the deadline. But I am writing this with great regret that I cannot attend this conference.

I apologize to you in advance for this inconvenience. I am suffering from a severe medical condition, and doctors have instructed me to take complete bed rest. I have talked with my colleague, and he will give my part of the presentation, and there will be no disturbance at the conference because of my absence.

Kindly accept my apology for not being able to attend the conference. I hope that you will understand me in this situation of delicacy.

Sincerely,

[Your Name]


File: Word (.docx) 2007+ and iPad Size 21 Kb | Download