Project Completion Letter Templates | Word & Excel Templates

A project completion letter is written to the contractor or investor informing or reporting the completion of the given project. When a project has been completed, it is important and considered business ethics to send a letter stating the completion of the task and mentioning the time frame.

If the project was completed before the given time, then you can appreciate your own team and their hard work in the letter; if the project was completed with a time lag, then you should mention the reasons for this lag, rationalizing the late completion of the project.

Project completion letters can have multiple benefits for your company.

An ethical professional impression
An official way of communication
A record of the project’s completion in the form of a letter
Overall nice impact on the company, its team, and communication
A sense of fulfillment of the promised contract
Deliverance of commitment

While writing such kind of letter, you need to mention the date when the project was bound into a contract and also the date when the project was completed. You can also add briefings and short details related to the project and apologize if there was a time lag.

Following are given two sample letters:

Sample Letter -1

Joe Nevada

The General Manager
Swati National Group of Industries
34-c Zero Wing, Jelibeen Road, Brooklyn
New York, US

20^th March 20XX

Geraldo Alison
The Director
Questa House Co.
Shamil Nelson-0023,
Montreal, Canada

Re. Project Completion Letter

Dear Alison,

I am writing on behalf of Swati National Group of Industries, with which your reverend Managing Director signed a project to make a considerable amount of textile. The project was contracted on 20^th January 20XX and the due date for the completion of the project was 30^th March 20XX. I am glad to inform you that the industrious work of our team and their tireless enthusiasm led to the completion of the project before the due date.

I invite you to visit the company and have a wonderful meeting with our director, CEO, and project manager to discuss the details of the project. I am looking forward to your kind email confirming the date and time of the meeting. The company is happy to work with you and looks forward to keeping this professional relationship strong and glued together.

Thank you.

Sincerely,

Signature

Size 19 KB

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Sample Letter 2

Re: Letter Reporting the Project Completion

Dear Noah,

I am eager to share the project completion news with you. J9Q signed a contract with our company on February 20 related to the manufacturing of face masks and surgical glove packaging. The project was delayed when a sudden lockdown was inflicted in the country.

Due to the situation of pandemic and ever-rising cases of COVID-19, the urgent demand for face masks and surgical gloves packaging increased at a high rate suddenly, and our team stumbled on the sudden workload and many of the projects were mishandled. Moreover, Mrs. Zilbur, our project manager, was continuously trying to contact your general manager to inform the small delay in project completion but she could not.

I apologize for the inconvenience you had to face due to this one-week delay in the completion of the project. The due date signed for the project completion was 20^th March 20XX and the project was completed on March 26, 20XX. I hope you will understand the situation and will not mind this little delay. As compensation, our company has decided to reduce the amount of the project by 1%. The project completion report has been sent to you via email. For any further queries, do not mind ringing at [X] or write to [Email].

Thank you.

Sincerely,

Signature

Size 19 KB

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