Letter of Extension of Tenancy | Word & Excel Templates

What is a letter of extension of tenancy?

When there is an agreement between the landlord and tenant and the agreement is about to expire, the tenant can write this letter to his landlord requesting that he extend the tenancy agreement. It is important to note that this letter can be written only when the agreement is still functional. If the agreement has expired, you cannot ask the landlord to extend the tenancy. Rather, you will have to ask him to renew it.

This letter can also be written by the landlord to his tenant if he wants the tenant to continue using his land. This usually happens when the tenant is punctual in his rent payment and has been abiding by all the clauses of the agreement ever since the agreement became functional.

Why is a letter of extension of tenancy written?

Since this letter is usually written by tenants, we will see all the reasons that compel the tenant to write this letter:

When the tenant finds the property of the landlord to be comfortable, he might not want to move. In this situation, the tenant can ask the landlord to take measures to extend the tenancy
If the tenant does not find any suitable apartment and he comes to know the tenancy of the apartment he is using currently is also going to expire, he can write this letter
If the tenant knows that he is moving to another city or country after a month or two and does not want to shift to another apartment for this short period, he can request the landlord to let him live in his apartment for this period by extending the tenancy

Before the tenant writes this letter to his landlord, he should read the tenancy agreement carefully to determine whether this agreement allows him to ask for an extension or not.

Things to consider before writing a letter of extension of tenancy:

This letter can get complex if it is not written, considering many important aspects of the tenancy. Here we are going to draw the attention of every tenant toward a few things that must be taken into account while making the extension request:

The tenant should tell the landlord that the agreement that they both have signed allows them to extend it. The tenant should also give some reasons that a landlord must consider while thinking about whether to extend or not. For example, the tenant can tell the landlord that he has been paying the rent on time and he has fulfilled the commitments with the landlord well
There is a particular duration to the extension the tenant requests. He should specify in the letter how much time he wants the tenancy contract to be extended
The tenant must provide a reason for the landlord as to why he wants the extension. Sometimes, the landlord gets insecure about this request. Therefore, you should state in the letter why you want that. However, if you want to keep this letter short, you can ask the owner of the property to meet you in person and discuss the entire matter in detail
If you want to convince the property to extend the contract of tenancy, you can tell him that you are ready to pay more rent than you have been paying.
Convincingly write the letter so that you can ensure that the landlord will accept your request and grant you the extension.

Sample letter:

#1

I am writing to formally request an extension of my tenancy at (property address). My lease is about to expire on December 28^th, 20XX. However, I wish to continue living in the apartment for the next two years.

The property is conveniently located close to my workplace. Moreover, it is also near important facilities, such as a hospital, shopping malls, and the metro bus station. Other than these factors, it’s a comfortable apartment and offers an affordable living space. Considering all these positive points, I wish to extend my tenancy lease until December 31`, 20XX.

During the last three years of my tenancy, I have tried my best to maintain your property in good condition and follow the rules set by you. I assure you that I will continue to abide by the lease agreement.

I am open to discussing the renewal of our lease agreement. Kindly let me know if you wish to make any adjustments to the monthly rent. I understand property costs have gone up in the last couple of years. I am, therefore, willing to accommodate an adjustment in the rent.

Please do reach out to discuss the additional costs and any other requirements for the renewal of the contract.

I look forward to your response.

#2

We are writing regarding the upcoming expiration of our tenancy agreement for the office space located at XYZ. Our agreement is going to come to an end on June 1. However, it is an ideal space for our business setup, with good facilities. Therefore, we wish to renew our rental agreement with you for the next five years.

Your property offers a positive work environment for our ongoing projects. As our business grows, this space offers flexibility to accommodate more equipment as well as our increasing family of employees. At the same time, we have complied with all the terms and conditions of our lease agreement throughout our five years of tenancy. Therefore, extending the tenancy would be beneficial for both of us.

We would like to discuss any adjustments that you wish to make to the new lease agreement. Understanding the increase in property costs, we are also willing to accept a reasonable increase in the rent.

Kindly let us know about your decision regarding the request at your earliest convenience. We eagerly await your response.

#3

Date: ——————

[The subject of the letter]

Dear (name of the landlord),

This letter is being written to request that you extend the tenancy for one more year. The lease is going to expire on August 15, 20XX. I am requesting you to extend it before it expires.

I am ready to pay more rent, as the contract of tenancy allows you to raise the rent amount for another year in case you extend it. You will also benefit from the extension, as you will save money by not having to advertise the vacant property to get new tenants, pay the fee to the agent, and much more.

I am hopeful that you will accept my request and respond to me as soon as possible. You can contact me at my number as well as at the email address that has been mentioned in the contract of tenancy. Furthermore, you are also most welcome to come over and visit me at my apartment.

If you don’t have time, you can send the acceptance of my request in written form to my address. I am waiting to hear from you in any way you find convenient.

Regards,

Your name

Your signatures

File: Word (.docx) 2007+ and iPad
Size: 19 KB

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