Outstanding Fee Letter to Parents

Outstanding Fee Letter to Parents

Letters Kate

Every school has a concrete policy regarding fee payment. Each student is required to pay the fee by the 10th of each month. If, for some reason, the school does not receive a child’s fee, it can contact the parents or guardians of that child.

What is the outstanding fee letter to the parent?

A school usually writes this kind of letter to parents whose child’s fee is pending. The purpose of this letter is to remind the parents that their child’s fee is overdue and needs to be paid as soon as possible.

Importance of writing the outstanding fee letter:

Many parents don’t take it seriously when they realize that they have not paid their child’s fee for the last three months. In this situation, the school writes a letter and lets the parents feel the seriousness of the matter. When a school writes this letter, it lets the parents know that the due fee is creating a problem for the school and the child. In this way, this letter serves as a serious reminder to the child’s parents.

Tips for writing the outstanding fee letter to parents:

If you are a representative of the school and you have been tasked to write the outstanding fee letter to the parents of the child, we hope that the following tips will be helpful for you:

  1. When you write the outstanding fee letter to someone, ensure you remain respectful throughout the letter. In some cases, the school feels angry over the non-payment of fees. However, it does not mean that you use disrespectful words or tone in the letter.
  2. Ask the parents of the child respectfully to pay the child’s fee. You should mention the total fee that is required to be paid along with late fee charges and other types of charges. For clarification, mention the names of the month in which the fee is pending.
  3. Tell the child’s parent that their child can continue his studies in the school smoothly if they pay the pending fee as soon as possible. This will clearly indicate to the child’s parents that they must pay the child’s fee if they want their son/daughter to continue school studies without delay.
  4. Try to keep the letter short and to the point. The letter aims to remind the parents about the fee they have not paid for many months. You should never forget the purpose of writing this letter. Additionally, you should also try to make sure that you don’t add anything extra in the letter that does not hold any value to the recipient of the letter.
  5. Offer your help to the parents in making the fee payment easy. For example, if your school has a policy of receiving the fee in instalments, mention it in the letter so that parents can find it easy to pay the fee without any problem.

We have a sample letter below to help you write an outstanding fee letter to the child’s parents. This sample letter will tell you about the correct format and structure of the letter.   

Sample letter:

Date:

Parent name:

Address of the parent:

Subject: outstanding fee letter

Respected Sir/Madam,

This letter is being written most respectfully to you to state that the $500 tuition fee for February and January is pending against your son’s school fee. (Provide the details of the child.)

We hereby request that you clear the entire fee as soon as possible so your child can continue his studies at this prestigious institution without delay. Please be informed that we have a policy to help parents pay fees in instalments. A prompt reply from your side will be highly appreciated.

Thank you so much for your time.

Regards,

Respectfully yours,

Signatures of the school’s representative

____________________


File: Word (.docx) 2007+ and iPad
Size 28 Kb

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