Subject: Letter of Warning for Conduct Violation
Dear Mr. [Name], this letter serves as a warning letter to avoid future violations of your code of conduct. The letter has been penned down on behalf of the senior HR executive after reading the bimonthly evaluation report on the conduct of employees. During the previous month, the scrutiny officer has observed some violations, as mentioned below, for a long term and, thus, should be considered for correction.
It has been seen that you are rude to your immediate supervisor and head of the department. Moreover, many employees under your direct supervision also complained of your insulting and humiliating demeanor. It has been complained that you are rude, offensive, and loud to your coworkers.
We understand that it becomes difficult to maintain a calm and composed posture at work for a long time despite crises in different aspects of our lives. However, professionalism should be practiced in the workplace. It is not good to be rude to your coworkers if you do not have a valid reason.
If you have a problem at the workplace that causes inconvenience to you or anything that instigates and causes your behavior to be rude and unprofessional, do not hesitate to come to me and discuss it. A professional and polite demeanor is vital to sustaining a conducive and cordial workplace environment.
Respond to this letter by writing an email and explaining your rude behavior. Please correct your behavior and try not to misbehave with your supervisor/s in the future. Thanks.
Regards,
[Name]
[Signature]
Letter File 45 KB
(Sample -2)
Re. Conduct Violation Letter to Reprimand and Warning for Disciplinary Measures
Dear Employee,
I regret to write this letter, as a warning and reprimand letter is always disappointing and unpleasant. However, it is important to address the predicament and inform the employees if they need to fix their demeanor or comply with the company’s policy. This letter serves as a warning and should be responded to with an explanation and a promise letter never to repeat the mistaken conduct at work.
It has been notified to the executive director of employment affairs and management suite that you need to demonstrate appropriate and professional conduct at work. According to the official policy of regular employees for 2020 and onward, employees are prohibited from drinking alcohol or any other drink that includes alcohol more than 0.05%.
Moreover, you are being irregular at work, i.e. arriving late and leaving early. In the previous month, it was reported that you missed three working days without authorized leaves or informing the relevant authority.
You are required to correct your behavior and comply with the prescribed rules of the company’s code of conduct. It is unpleasant to observe unprofessional and non-serious attitudes. The company’s working policy reflects strict rules to keep the office environment conducive, creative, and highly professional.
Therefore, it is advisable to look at the appropriate code of conduct gap and comply with the prescribed rules. In case of further noncompliance, you will be served with a reprimand or disciplinary action letter. I am sure that you will be mindful of your behavior in the future. Thank you.
Regards,
[Name]
[Signature]
Letter File 45 KB
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