Rental Vehicle Logbook Template | Word & Excel Templates

Those who own a rental vehicle business need to handle all operations carefully if they want their business to flourish. It is important to log all details about every vehicle that is being given out to rent. The owner and the client need to know the details about the concerned vehicle.

The information of the person renting out the vehicle needs to be recorded. All of this needs to be done in one place and in an efficient way. This is where a rental vehicle logbook can come in.

What is a rental vehicle log book?

This is a logbook that tracks as well as records necessary information of customers plus clients. It includes a detailed overview of every vehicle and its usage as well.

What does a rental vehicle log book do?

The logbook will record important details about the client renting out the car so that the owner can know this and how to contact them in case needed. The details about the rental vehicles will be stated as well such as the vehicle’s usage, mileage, etc. The cost of the service will be given also.

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Create a rental vehicle logbook

When making this logbook, you need to include all the important information and make it in a way that is easy to fill in for those who need to do this. You can look at the following points when making this log book:

Select an application:

If you select the right application it will be simple to make the log book in this. The document can be in a table format because this will be simple to fill in. You can make the table in Microsoft Excel or Microsoft Word. When you make a log book like this it is important that you only add information that is required because too many details here can create confusion.

Important details:

The document should have a heading so that it has a proper structure and so that it is easy for people to know what it is about. The heading can be “Rental Vehicle Log Book”. You can then state information about the vehicle. This will include its type and name. The vehicle registration plate number must be stated and the vehicle chassis number.

Add a table:

You can then include a table that has certain details. This will be the date the vehicle has been rented out. The description of the trip if application can be given. The driver’s name should be included. If your rental service gives the option that clients can get a driver from you, you can state the name of this driver. The name of the customer has to be stated and you can include their phone number, ID number, and address.

There should be a separate column for the starting mileage ending mileage and total distance. The cost of the service needs to be given and a separate column should be present for this.

Importance of a rental vehicle logbook

A rental vehicle log book is important and when made properly helps a rental business record vital details. It helps the business simplify their record-keeping as they will have kept the records of all rental vehicle transactions in one place and will know where to look when they need to find information about this.

The logbook can streamline transactions and the owner can know who has paid for the service how much they have paid and who still needs to pay. The rental business may at some time face any legal issue with a client and if this occurs, the rental vehicle log book can be taken out and consulted to find out information about when the client rented out the vehicle and the distance they traveled using it and even whether they paid for the service or not.

Therefore it is possible to make the rental management procedure more effective when you have compiled this book. When a client comes to rent out a car the important details can be quickly filled in so that no time is wasted and so that you can provide him/her with quick service.