Performance Warning Letter to Employee

Employee Warning Letters

Letters Kate,

As being in the management of a company, especially the HR department, it is in the job description to keep the office modest and the code of conduct always upheld. In case of any problem or disciplinary issues, the certain employee(s) is presented with a warning letter.

A warning letter is most often issued by the HR department and it will contain all the necessary details. It needs to include the text which is about the breach of any of the policies of the entity, details of the misconduct done by the employee, and of course the consequences that the employee will have to face.

A warning letter as the name suggests is something very formal. It can be issued to the employee for a variety of reasons, but no matter what the reason is, the tone of the text in it should be extremely formal.

A warning letter is an important document that describes the day-to-day activities of an organization. If the management wants to fire an employee, they need to first address to him an employee warning letter, including the offenses on which he has sent a warning letter.

If the company fails to do so, it will be considered as a violation of the legal contract and legal actions may be taken against the management. The management, of course, wants to avoid such hassle; thus, they send a warning letter before taking any serious actions.

Usually, different types of warning letters do not differ in the pattern or the format they follow, but the reason they contain. For example, a warning letter may be issued to an employee because of his poor performance or attendance, the other one can be issued because of breaking the rules or misbehaving.

The reasons may differ, but the purpose of all the employee warning letters is the same, which is to inform the particular person what he did wrong and if he does not improve his behavior, serious action may be taken against him. This usually works wonders and an employee starts to take things seriously.

Different warning letter samples are given here to get help in different circumstances. Hope it helps!

Attendance Warning Letter

We are writing to discuss a concern regarding your recent attendance record. Lately, you have been taking frequent leaves. Your irregular attendance has disrupted the flow of work and you have been unable to complete your work tasks on time.

As a result, we are issuing you a formal warning through this letter. From now onwards, you will only be allowed to take a leave in case of an emergency. You must attend the office regularly if you wish to continue being a part of our team. Failure to comply will result in your immediate termination.

If you want to discuss the matter further, you may contact XYZ from the HR department. We look forward to your cooperation.

Performance Warning Letter

This letter serves as an official warning against your unsatisfactory work performance during the current quarter of the year. You failed to achieve the assigned target. Moreover, you have also shown a lack of communication skills, resulting in your failure to attract more clients.

The management expects a noticeable improvement in your work performance during the next quarter. You will be closely observed and must, therefore, make your best effort. You are advised to take the XYZ training to improve your communication skills for better sales performance.

However, if you fail to show the expected improvement, there will be further disciplinary action which may include your termination. Therefore, take this warning seriously and work harder to impress the management.

Thank you for your cooperation.

Behavioral Warning Letter

We are writing to issue a formal warning to you regarding your inappropriate behavior at the workplace. It has been reported to us that you have displayed unprofessional behavior with your colleagues on several occasions. This goes against our company’s code of conduct.

We would like to remind you that you must behave professionally with everyone at the office to maintain a respectful and harmonious work environment. Future complaints will result in strict disciplinary action.

We look forward to your cooperation.

Conduct Warning Letter

This is an official warning against your misconduct with your superiors during the incident that took place on the 12th of June. After an investigation, we have a clear report regarding the incident and the role you played in escalating the conflict between yourself and the management.

You are, therefore, required to issue a written apology. You must also always abide by the company’s code of conduct in the future. Failure to comply may result in your termination from the job.

We expect your immediate attention to this matter.

Performance Warning Letter to Employee

Letter Sample File: 97 KB

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