A resignation letter is a formal document that employees use to announce their decision to leave their jobs officially. Every employee’s primary need is when he decides to move on.
Every employee needs to know how to move on. When you know how to write a professional-looking resignation letter, you can leave the job on good terms with your employer.
Tips for writing a resignation letter
- A resignation letter is a formal document, so it should always be friendly but a little formal.
- It is challenging for most people to balance being wholly professional and maintaining a good relationship with their boss because they may need their boss’s reference later.
- Always state your intentions clearly. If you are writing this letter intending to resign from the job, be open about it. It would be best if you sounded confident when leaving the job. This will save you from the discomfort that you may face if you give any hope to your boss that there is a choice that you will stay on.
- Every organization demands that employees give proper notice before leaving. The employees are responsible for giving the organization reasonable time to fill their space.
- Always let the employer know you appreciate the time spent working with him. It is not essential to show your dissatisfaction with the company. You can simply say thank you and show your gratitude toward your boss.
- You can also help your boss with the transition process.
- You can ask your employer in the resignation letter if you have any questions.
- Always use business letter format to make your letter look professional.
Letter -1
Resignation letter due to delay in salary
Dear Mark,
I had previously written to you regarding the delay in my salary. It has been five months since I was paid, and so many delays have occurred. I was distraught and wanted to discuss this with you before, but I don’t remember you noticing this.
We all work for money, and we depend on this income. By the start of every month, ordinary people have bills to pay and meet all their needs. I work only one job at a time and depend entirely on this money. Not getting my salary on time creates a lot of financial constraints for me. I have also requested that you pay me my salary on time.
As I see no improvement, I have resigned from this job. My resignation is attached to this letter.
MS Word File
Letter -2
Resignation letter for exam preparation
I have been so busy with my hectic schedule that I couldn’t see you for days. As you know, I have been a very avid student and always put my best efforts into my studies no matter what. But it seems like my job is coming my way now.
For the past six months, I have worked ten hours rather than eight. I have been trying to control my workload but have had no success. Due to this, my lectures have been suffering badly. Last month, I applied for a study leave, which was rejected. Therefore, I have decided to resign to prepare for my exams. Once I finish my exams, I can consider restarting the job with you if an opportunity arises. Thank you for all your support and learning.
With thanks
MS Word File
Letter -3
Resignation letter due to non-payment of salary
I am writing this letter to inform you regarding my resignation. This job was a great learning experience for me. I enjoyed my stay and made great friends. But that is not the only reason to stick to a job. We all work for money, which is one of the most significant incentives for doing a job.
I have small kids who are going to school. Meeting their expenses is my foremost priority. If I do not get paid, this creates stress and disturbs my family. This is my only source of income, and I depend on it entirely. I tried to raise this issue before as well. But I have decided to resign from this job. Please find my resignation attached and let me know what is on my part to complete the process.
With thanks
MS Word File
Resignation Letter for Workplace Environment
I [NAME HERE], post [DESIGNATION] rank [POSITION] entreat you to receive my resignation as I would not be able to work due to some situation.
Sir, I have been working beside you for [X] years, and I feel blessed to have learned from a great mentor like you. The work experience I gained from you was nevertheless most constructive and practicable, which made me perform in the best possible way.
I would have never left your side if I had not experienced some situations I cannot avoid. Our workplace favors only sweat knives, and those who flatter the supervisors rather than working on their tasks pull all their strings to gain the shelter of one of our heads.
Those who work may get even more work, so they keep their eyes closed to things happening around them. You were kept unaware of this situation for a long time to avoid any law-enforced action against them.
I cannot work in this kind of situation after enduring much already. Still, before resigning, I wanted to present this situation to help save the company and its reputation.
Kindly accept my resignation or take strict action against this situation. I shall be grateful to you.
MS Word File
- One Day Absent Note to Boss
- Request Letter to Staff for Voluntary Deduction from Salary
- Holiday Closing Messages
- Letter Requesting Transfer to another Department
- Letter Requesting Promotion Consideration
- Umrah Leave Request Letter to Boss
- Ramadan Office Schedule Announcement Letters/Emails
- Letter to Friend Expressing Support
- Letter to Employer Requesting Mental Health Accommodation
- Letter Requesting Reference Check Information
- Letter Requesting Salary Certificate
- Letter Requesting Recommendation from Previous Employer
- One Hour Off Permission Letter to HR
- Payroll Apology Letter to Employee
- Advice Letter to Subordinate on Effective Communication