Email to Employees about New Company Policy

Email to Employees about New Company Policy

Letters Kate

Every company should inform its employees about implementing a new policy if it wants them to follow it properly. The email should let employees know what they are responsible for at the workplace and what devices will be used.

With the emergence of technology, Internet use has become very common. Every individual has easy and cheap access to the Internet. Sending emails means that you have communicated well with the employees.

The email about the new policy sent to employees provides all the guidelines for them. The employees don’t mind getting guidelines because they want to perform their jobs properly.

Tips for writing the email:

Here are the tips that are helpful for you to draft an email regarding the policies of the company

  1. Whether you have designed a new policy about using the Internet or the company’s equipment, you should ensure that your email reaches every employee who wants to follow these policies.
  2. The email should not discriminate between the employees. The policy, designed only for a few people, should not be sent to all employees.
  3. Voicemails, emails, and social media are used to communicate with employees. Before sending an email, the company should ensure that every employee has easy access to the Internet.
  4. You must write the email in such a way that the company’s policies are easily understandable.
  5. It should be noted that adding a subject to the email is very important. Will adding a subject in the email let the employee understand that the email must be read and understood?
  6. Try to keep the email precise and to the point. However, you can write a long email if it needs a long description. At the end of the email, encourage the employees to ask any questions they have in their minds.

Sample Emails

#1

We want to inform you of a new attendance policy that will take effect from (date). Under this new policy, a half-day absence will be marked for employees who arrive later than 9:30 am. In addition, a maximum of 3 late arrivals will lead to a disciplinary action. All employees are, therefore, advised to maintain punctuality.

We would appreciate your cooperation in maintaining professionalism at work. For further queries about the new policy, please get in touch with the HR.

#2

We are pleased to announce a new hybrid work policy for all employees to allow more flexibility. Effective from (date), all Tuesdays and Thursdays will be work-from-home days. This latest change will allow you to avoid the stress of a commute. In addition, employees can also achieve a better work-life balance. In return, we expect improved work satisfaction and better productivity.

For further information and queries about the new policy, feel free to contact the HR.

#3

The administration has established some new policies, which are mandatory to follow. Though a notice has already been posted on the board, the firm will email you the latest policy clauses to ensure everyone goes through them. The policies include the clauses as narrated below:

  • Avoid wearing perfume in large quantities in the office, as many others might be allergic to it. This practice can kill a professional day by giving them severe headaches.
  • If possible, the steps towards personal sterility should be taken whenever you find some free time in the bathroom or other reserved zone.
  • Listening to music is not prohibited in our office, but you must ensure that the volume is not loud enough to prevent others from continuing to work at their normal pace.
  • Employees are not allowed to use the printer for their personal use. They can use it if they are up to some official task.

Since our company’s environment is friendly and comfortable, these policies are implemented to make it an even better professional place for everyone to feel proud to be a part of. As a vital clause of our rules and regulations, everybody is supposed to work and behave accordingly. These policies aim to improve employees’ professional attitudes and enhance our organization’s professional competency.

Preview and Details

Email to Employees about New Company Policy

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Directive Letter to Employees for Change in a Policy

I want to speak to you about a critical issue that must be dealt with immediately. All of you must know that a person’s dress means everything at the very first glimpse. Even before that person utters a word, she is judged for whatever she wears. The workplace requirements and professional way of dressing are something that everybody working in a firm must know.

We have received many complaints about the weird dress of some employees, which causes uneasiness and discomfort for many others, including co-workers and clients. We always intend to keep the atmosphere of our company healthy and constructive no matter what.

That is why, considering the above narrated and repeated complaints, the company has decided to revise the policy regarding eliminating leniency in the dress code. The changes made by the authorities in the policy are listed below:

  • Wearing clothing that is too petite or showing too much skin for a professional work environment is prohibited.
  • Ladies should always wear a coat over their dress pants and shirt, though they can also wear jewelry if they keep it moderate.
  • Though piercing is not appreciated at the workplace, we understand that you have a life ahead of you outside of the workplace, so an adequate piercing with a good jewelry taste is also allowed.
  • Men cannot come to the office wearing shorts and rough dresses. Everything should be professional so that it does not hinder others from having a good day.

We are optimistic that all of you will strictly abide by the changes made in the policy, as it is only to promote a healthy atmosphere in the office. This policy is effective one week from [date & day] so that you can buy new clothes according to the standards of professionalism. Anyone found disobeying the rules will be disciplined.

Yours Sincerely, 

Directive letter to employees for change in dress code policy

File: Word (.doc) and iPad 
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