Letter to HR Department for Last Month's Salary

Letter to HR Department for Last Month’s Salary

Letters Kate

There are many reasons to write to the HR department. The department is responsible for handling all employee-related queries, complaints, and issues, as well as an employee’s performance, evaluation, and salary-related matters. Thus, when employees face any problem, they are encouraged to write to the department.

There are innumerable reasons to approach the HR department, such as:

  • You want to apply for a leave or annual holidays
  • You want to file a medical claim
  • Do you wish to report a conflict or harassment
  • You want to inquire about your promotion
  • You want to report your dissatisfaction with the environment, salary, culture, or any other issue
  • You wish to inquire about an increase in salary
  • You want to report a security hazard
  • It would be best if you answered a query put forward by the HR department

There are many other issues in which you may need assistance from the HR department. Suppose your organization pays the salary on the 1st of every month, but this month, you did not receive last month’s compensation due to some reason or mismanagement. It may be because the HR department missed your name by mistake.

Another reason could be that your salary is disputed, and therefore, the transfer was put on hold. Perhaps your salary was pending the approval of your supervisor, who forgot to sign it.

Alternatively, it may be the case that this month, you received an amount higher than your salary. Or perhaps you were due to receive a special bonus or a project share this month, but it was not reflected in the amount transferred to your account. All these matters can be discussed with the HR department either in person or by email.

In such scenarios, you may wait for 2-3 days to see if the matter is sorted out on its own. If, however, it has been more than that and the issue persists, there is no embarrassment in writing to the HR department.

You can write a polite email to the HR department and request an explanation or give a reminder to process your salary for the previous month.

Sample letters

#1

I am writing to remind you that I have yet to receive my salary for September 20XX, which was due on October 1st. Please look into the matter and let me know when I can expect the payment.

I would really appreciate your assistance in this matter.

#2

I am writing to inform you that I have not received my June salary yet. It was scheduled to be credited to my account by July 5th, but I have still not received my payment.

This delay is making it difficult for me to manage my financial commitments. I, therefore, request you to kindly check the status of my payment and resolve the issue.

I would really appreciate your immediate attention to this matter. I appreciate your support.

#3

I want to bring to your attention that my salary for the last month has still not been credited to my account. According to the company’s payroll schedule, I should have received my salary by the 3rd of this month. However, it is one week past the payment date, and I have still not received my due wage.

Therefore, I’d like to request that you look into the matter and resolve the issue. I would really appreciate your assistance.

I appreciate your cooperation.

#4

I am writing to request an update about my salary for last month. As I informed you last week, my salary has still not been credited to my account, which is two weeks past the scheduled payment date. I request clarification regarding the delay so that I can resolve the matter if there are any issues at my end.

I would really appreciate your help regarding this matter.

I really appreciate any help you can provide.

#5

Subject: Request for transfer of salary for July 20XX

Dear Mr. Mathews,

I am writing to bring to your attention that my salary for last month is still outstanding. I have been waiting the entire past week to see if my account balance starts reflecting the salary, but there has been no change yet. I checked with my colleagues, and all seem to have received their remuneration. Therefore, I am writing to inquire whether there has been a mistake or there is an issue with the payment.

I would appreciate it if you could kindly check the status of my salary and update me. If there is any discrepancy or issue that requires my assistance, please let me know.

I look forward to your reply.

Sincerely,

Antonio Marcus

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Letter to HR Department for Last Month's Salary
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