An address change notification letter is a simple yet effective way of informing business and personal contacts or customers about the change in address.
This letter can be addressed to multiple contacts and can be addressed to more than one person or can be individually addressed in the salutation of the letter as per your requirement.
You may want to include the reason for the change in address to make it more personalized or you can avoid it if the need is to keep it more professional.
It is advisable if you request a follow-up from the person you send it to in order to make sure that the address was duly noted by the recipient of the letter.
The letter starts with the name and address of the person you are sending it to, and after formal greetings, your name and old address are mentioned. If you want you can write the reason for the change of address after that. In the end, you write the new address and a reminder of the change to emphasize the importance of the letter. You can also request a follow-up for the letter.
Change of address letters is very important to inform your customers that your address has been changed or your service providers so that they know the new address in case they want to send billing invoice or marketing material.
The sample template provides an ideal generic example of the address change notification letter.
Samples
Business change of address
Dear Sir/Madam,
This letter is to inform you, effective ‘Date’, [XYZ] company location will be changed.
Our new address is:
‘Company Name’
‘Address’
‘City’
‘Contact Number’
Please note that there will be no changes made to any arrangements between you and our company. If you have any questions, please feel free to contact us at [Contact] or email us at [EMAIL].
Thank you for your support.
Sincerely,
Name of Employee,
HR Department,
Name of Company.
Change of address notification to vendors
Dear Sir/Madam,
This letter is to inform you that starting [Date] our address will be changed to [New location]. I would like to request you update our previous details accordingly to the address as follows:
New Location,
City
Telephone number
If you have any queries, you can contact us on our previous telephone number till the ‘last date before address change’ or message us at our official email address [EMAIL].
Sincerely,
Name of Client.
Change of billing address letter to vendors
Dear ‘Name of Vendor’,
This letter is to inform you that starting ‘Date’, our billing address will change from ‘Previous Billing address to:
Location,
City,
Telephone number
Please update our current details. If you have any questions please contact us at our email address [EMAIL], or our telephone number [#]. Thank you for your time.
Sincerely,
Name of Client.
Office address change letter
Dear client,
This letter is to inform you of the change in our office’s location. It has been shifted from
‘Previous Location’ to ‘New Location’.
There has also been a change in our contact numbers. The new contact numbers are listed as follows:
Phone number 1
Phone number 2
Phone number 3
For any questions, please contact us at our email address [EMAIL].
Sincerely,
Name of Employee,
HR Department,
Name of Company
Change of address letter to bank
To whom it may concern,
I would like to update my personal details registered at the bank. I, ‘Name of Client’ am the holder of the account number [Account#].
Recently I shifted to a new address, which is as follows:
Location,
City,
Telephone number.
Please update my bank details. If there is a specific process for updating bank details, please let me know. For any questions please contact me at my personal cell number [#] or my email address [EMAIL].
Sincerely,
Client Name
Account Number
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