Appreciation letters can be a great way of motivating the team members. According to Maslow’s Hierarchy, job safety and self-actualization are a big aspect of the employees’ lives. If the employee is not satisfied with their work, it can decrease the motivation levels and in turn cause, a decline in the employees work performance.
It is the supervisor’s job to provide feedback, both good and bad, to his employees. When the supervisor leaves the employees on them without providing proper work directions, low quality work is produced. The employee’s skill levels and experience remain stationary. When there is no hope of advancement for the employee, they either become demotivated or resign from their designation.
Providing praise and complimenting the employees, for even their slightest actions can create a healthy relationship between the employee and employer. When the employee’s work is appreciated, the employee is motivated to produce a better quality of work. This, in turn, helps the employee gain recognition and therefore creates job satisfaction.
Who can send and receive appreciation letters?
Anyone can provide an employee with praise for their work, in an organization. An employee can appreciate their employer, assistant, team member or an employee working under them. It may not be a big deal to receive compliments from a co-worker but it creates healthy work relationships and a sense of trust between colleagues.
Furthermore, getting recognized by an authority figure, for work well done, can be an amazing feat. It is important for an employee to have a good relationship with their manager and supervisor. Similarly, it is important for a supervisor and manager to be on good terms with their employees. A healthy working environment means low-stress levels, more productivity and in turn better quality of work.
What do appreciation letters contain?
When writing appreciation letters, the sender needs to keep a few things in mind. They need to be polite and make use of positive words. Furthermore, the sender needs to be cautious of their own designation and the receivers’ position in the organization, especially if the receiver has higher authority over the sender.
If the receiver is a supervisor or employer, the sender cannot compliment them for a job well done as this may make the sender seem to be looking down on their manager. Instead, the employee should complement the manager for their polite way of dealing with their employees and show appreciation for the opportunities and skills the sender has learned from their manager.
Similarly, when a manager sends appreciation letters for their worker, the manager needs to create a sense of trust and satisfaction that can be understood by both the sender and receiver’s point of view. Providing praise for work done in the past can also be seen as a way to get the employee to hold a great work quality as the employee is indirectly reminded of the standard of work required.
Sample appreciation letters:
Employees’ appreciation letter to the manager
Dear ‘Name of Manager’,
I would like to thank you for your great understanding behavior and for the amount of trust you have placed in us.
Due to your work ethics and attitude towards your subordinates, I have been able to learn a lot of skills. I would like to thank you for directing me into experiencing great opportunities and helping me evolve my work attitude and skills.
Thank you for motivating me and instilling confidence in me.
Sincerely,
Name of Employee,
Name of Designation.
Managers appreciation letter to an employee
Dear ‘Name of Employee’,
I would like to take the time to appreciate the quality of work you have been producing.
Ever since your induction, I had been looking forward to working with you and you have definitely met with my expectations. Please continue to work with your positive attitude and productivity levels and I am sure you will receive great outcomes.
If you, ever, have any issues, do not hesitate to contact me.
Sincerely,
Name of Employee,
Name of Designation.
Employees appreciation letter to a colleague
Dear ‘Name of Co-worker’,
Please acknowledge this letter as an appreciation for all the hard work you have put in the projects. Due to your understanding of nature and great explaining skills, I have been able to learn a lot from you. As a co-worker, it is very hard to meet eye to eye on some tasks, however, your advice and opinions have been a huge eye-opener for me.
Thank you for directly, as well as indirectly, teaching me new skills. I had a great experience working with you. Looking forward to working you in future projects.
Sincerely,
Name of Employee,
Name of Designation.
