Authorization Letter for Branch Office

Authorization Letter for Branch Office

Letters Kate

What is an authorization letter?

An authorization letter is a kind of permission letter in which one person allows the other person to take certain actions or perform duties that the person authorizing could perform himself but cannot due to some reason.

Who writes the permission letter?

It is important to remember that not every person has the authority to write this letter. Only those people who have a certain kind of position or authority can write this letter and allow someone to do something on their behalf. In some cases, people have to request permission, and then, if they have a genuine reason, they receive consent.

In some cases, a series of actions must be taken in a branch office. For instance, a branch manager can write a permission letter so that the office continues to work smoothly even when he is not around.

When to write the permission letter?

There are some situations in which the person cannot perform a set of actions because of his unavailability or health issues. In such situations, this letter can be drafted when:

  1. Something is happening in a person’s life, so he can’t show active involvement in opening the branch office or executing anything else in the office. He asks someone else to act on his behalf in such a situation.
  2. Opening a branch office or performing any other task requires running many errands, which are sometimes impossible for someone because of their sickness. On the advice of their medical practitioner, they can ask someone they trust to do things on their behalf, shouldering all their responsibility after they have been handed over the authority.
  3. When a person is unaware of the course of action for opening the branch office and needs someone with plenty of knowledge and experience of this procedure and can do things efficiently without making mistakes.

How to write?

Some people don’t know how to complete the tasks when they are not even around. Writing a letter to designate their authority to someone is the best way to deal with such situations. Tips given below can be helpful:

  1. In the approval letter, the name of the person showing the green light to someone to perform specific actions on their behalf must be mentioned at the start of the letter.
  2. It should be ensured that nothing is missing when a complete letter of approval is taken down.
  3. The details of the authority to be transferred from one person to another should always be taken down comprehensively.
  4. The details of the branch office targeted in the letter should also be given.
  5. It should be ensured that the principal knows the recipient’s name and other details before he trusts him and gives him his role.
  6. The principal must mention when the recipient will remain in the authority to take action in the branch office.
  7. If the agent must not take specific actions, they can also be added to the letter.

The sample authorization letter for the branch office

Subject: authorization letter

Dear Sir/Madam,

I, (mention your name), the undersigned CEO of the company (mention the name of the company) located at (mention the address) authorize Mr. ABC to open a new branch office in XYZ city for extending the operation of the business.

Furthermore, to clarify the branch office opening, my information desk is available 24/7 to answer queries and provide information regarding this matter. I am ready to do what is needed so that you can open the branch office without facing any hurdles or difficulties.

Lastly, it is a request to inform the authorities before disclosing the information.

Regards,

Name of the sender
Sender’s designation in the company

Signatures

_____________________

Authorization Letter for Branch Office

File: Word (.docx) and iPad
Size 23 KB

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