Authorization Letter for Branch Office

An authorization letter is a kind of permission letter in which one person allows the other to take certain actions or perform duties that the person authorizing could perform themselves, but cannot due to some reason.

An Authorization Letter for a Branch Office is a formal document issued by the head office or main authority of a business or organization to grant legal rights or permissions to an individual or branch office to act on behalf of the head office.

Who writes the permission letter?

It’s important to note that not everyone is authorized to issue this letter. Only individuals with specific roles or authority can grant permission for others to act on their behalf. In some cases, a formal request must be made, and consent is given only if there is a valid reason.

In certain situations, specific actions need to be carried out at a branch office. For example, a branch manager may issue an authorization letter to ensure the office operates smoothly in their absence.

When to write the permission letter?

In certain circumstances, such as unavailability or health-related issues, a person may be unable to carry out specific actions. In such cases, this letter can be prepared when:

Due to personal circumstances, the individual is unable to actively participate in opening the branch office or managing related tasks, and therefore authorizes another person to act on his behalf.
Opening a branch office or carrying out related tasks often involves numerous errands, which may be difficult or impossible for someone unwell. On their doctor’s advice, they may authorize a trusted person to act on their behalf and take full responsibility once the authority is transferred.
When someone is unfamiliar with the procedure for opening a branch office, they may need a knowledgeable and experienced person who can handle the process efficiently and accurately.

How to write?

Some people may be uncertain about how to ensure tasks are completed in their absence. Writing an authorization letter to delegate authority is an effective way to handle such situations. The tips below can help guide the process:

The approval letter must begin by clearly stating the name of the person granting authorization to perform specific actions on their behalf.
It must be ensured that no details are omitted when recording a complete letter of approval.
The specifics of the authority being transferred from one individual to another should be thoroughly documented.
The letter should also specify the details of the branch office being authorized, including its name, address, and any relevant identification or reference information.
The principal must verify the recipient’s name and other relevant details before entrusting them with any responsibilities.
The principal must specify the duration during which the recipient is authorized to act on behalf of the branch office.
If there are specific actions the delegate is prohibited from taking, these restrictions can also be included in the letter.

The following are the samples.

File: Word (.docx)
Size 86 KB

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The sample authorization letter for the branch office

Subject: Authorization Letter

Dear Sir/Madam,

I, (mention your name), the undersigned CEO of the company (mention the name of the company) located at (mention the address), authorize Mr. ABC to open a new branch office in XYZ city to extend the operation of the business.

Furthermore, to clarify the branch office opening, my information desk is available 24/7 to answer queries and provide information regarding this matter. I am ready to do what is needed so that you can open the branch office without facing any hurdles or difficulties.

Lastly, it is a request to inform the authorities before disclosing the information.

Regards,

Name of the sender
Sender’s designation in the company

Signatures

_____________________

File: Word (.docx) and iPad
Size 23 KB