Maintaining buildings is important to prevent more significant problems from occurring. Preserving buildings can help them remain in excellent condition and save cash on major repairs.
Building systems can remain in perfect shape by handling maintenance carefully. When building maintenance is not done carefully, it is possible that when a client comes, some issue occurs with the building, which will not give them a good impression. The AC system may stop working, the lift may get stuck, etc. Therefore, building maintenance must be done effectively. A building maintenance log can help.
What is a building maintenance log?
A log is a document a company or organization can use to record building maintenance activities. It can help the company monitor the maintenance processes in a specific building.
What does a building maintenance log do?
The building maintenance log can effectively track maintenance tasks carried out by technicians, builders, plumbers, etc. Different details about the tasks are recorded, such as the time that the task occurred, the purpose of the task, etc.
How to create a building maintenance log:
A building maintenance log must be prepared carefully so that you include all the important details. The following tips can be considered when making the log:
Application to use:
The proper application must be selected to create the building maintenance log, making it easy to create, fill in, and read. Microsoft Excel and Microsoft Word can be used to log in carefully and include only the relevant information.
Format of log:
The document can have a heading like “Building Maintenance Log” to help the reader understand its content. You can also create a table with information about building maintenance activities.
Information to include:
The table will have different columns that include the relevant details. The information you can consist of will be when the maintenance activity occurred. The description of the activity should be given in another column. Then you can have a column that states who carried out the maintenance. Another column will tell who validated the building maintenance activity. The date of validation can be given as well.
You can have a column that states the cost of the building maintenance activity. A column can be given for when the next maintenance task needs to be carried out on the same feature. A larger column can be present where remarks can be provided if required.
The log should be clear and easy for those required to fill it in. Therefore, you must only add important information in simple words. It should also be fast to fill in and read; thus, making it in a table format will help those involved do this.
Preview and Details of Template
This log is designed to record individual items kept by the building. Write the item’s name, describe it, and enter the date of its maintenance. You can add three maintenance dates; if you want to add more, add another column on the right.
File: Word (.docx) and iPad
Size 45 KB
Job Requirement For Building Maintenance
This form is designed so the building owner can log all the required maintenance at different times. We can name it the job requirement form for building maintenance.
Please enter the date, the name of the person who reported the maintenance need, a description of the maintenance requirement, and the job number and priority.
File: Word (.docx) 2007+ and iPad
Size 28 KB
This job completion form keeps a log of all building maintenance.
It includes the description of work, maintenance completed by, and the completion date.
The signature place is given to ensure the maintenance requirement has been completed.
File: Word (.docx) and iPad
Size 32 KB
Importance of a building maintenance log:
This log is important as it can help maintain a building. It will show where maintenance tasks have occurred and what needs to be done. Building maintenance logs ensure that the effective execution of maintenance activities occurs when required.
The log can help one remain organized and categorize tasks according to importance. When constant inspection of the building and its maintenance activities are logged, problem areas can be found more easily. These can be immediately fixed, minimizing significant damages and enhancing workplace safety.
When building maintenance activities are scheduled and documented, they ensure that assets stay operational, limiting costs associated with sudden repair and replacement. Knowing what must be done makes assigning people to building maintenance activities easier.
When the building maintenance log includes details about the maintenance, who carried it out, when, and whether they were paid, this information will be recorded and can be consulted when needed. It may be necessary if there is a legal problem where the person who did the maintenance claims they were not paid. This log can be taken out to see if this is true or not.
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