Letters

Students’ attendance in the classroom is very important for effective learning. In order to ensure effective learning, educational institutes often have strict policies. For most institutes, short attendance is like a curse and according to them, it is their obligation to fight against it. Therefore, they keep taking action against those students who don’t show full attendance such as expelling them from the school. Before a student is expelled from a school, the school authorities write a letter or email to the parents of the student. In this email, they inform parents that their child’s attendance is short, and this…

The news of salary increment brings happiness and joy in the life of an employee as he often waits for this news. Companies generally promise to increase the salary of the individual every once a year. Sometimes, the increase in the salary also takes place due to the exceptional performance of the employee. The employee writes a thank you letter to his employer whenever he receives a letter in which he is informed about the salary increment. As a matter of fact, no one demands you to say thanks to them. However, it is your ethical and moral responsibility to…

The best thing an employee can receive during his employment is a bonus. Every company promises a reward for employees so that they perform well and show positive results. Whenever employees contribute to the development and growth of the organization they are working for, they receive a reward in the form of a bonus. This bonus can be in any form including a raise in the salary, promotion to a higher position, and much more. Showing gratitude is important because it shows that you have recognized the efforts of your boss. No one demands you to show gratitude. However, it…

A staffing agency is a firm that supports other organizations while they are in their recruitment process. Many companies are unable to find the right candidate and therefore, they start relying on external firms that act like a third party and make a company meet the candidate who is most suitable for its vacancy position. Whenever a firm initiates its business, it needs to attract clients to its business. For this purpose, they need to write an introduction letter to all those people who they can target while operating in the market. How to write? Writing an introduction is a…

Appreciation is very important to building strong relationships in our personal and professional life. However, in professional life, appreciation is on the next level. When you appreciate a person or a company, it means that you have liked their services. This way, you let them know that they can continue with these services. This letter not only boosts the morale of the hiring company and gives confidence to its team, but also enables you to build a positive and strong relationship with the company. Your professional life requires you to appreciate and criticize people as both of these actions are…

Some students are often late in their fee submission. When this happens, they are sent a warning letter in which the school asks them to pay the fee, or they will be fined or dismissed. Usually, when students don’t pay their fee for more than three months, they are sent various notifications in order to remind them of their fee. After that, the institute sends them a warning letter so that the student starts taking the matter seriously. How to write the warning letter? If you want to send a warning letter to a student, you should make sure that…

Whether you are enrolled in a college/school or you are an employee in a company, your presence matters a lot. Therefore, when you are not present on a given day, you are asked to write an explanation letter. This explanation letter serves as a formal letter in which the candidate explains to a higher authority that the absence was due to a solid and genuine reason. Organizations ask people to write an explanation because they believe that it is a disciplinary action against the person. The candidate who writes the explanation should know what he should explain to appease the…

Petty cash is a small amount of cash given to the employee for making purchases on behalf of the company. Sometimes, the employee pays from his pocket because of a lack of needed funds and he is reimbursed so that petty cash funds can be replenished and the employee can also be compensated. Companies generally want their workers to make a request whenever they make the payment for a work-related task from their cash. In some cases, companies provide the employee with the form to be filled in to apply for reimbursement. However, when the form is not available, the…

We often feel the need to write an apology letter for being unavailable especially when we know that we should be available. This letter is generally written in a professional domain where you don’t have frankness with the people and your unavailability might cause damage to your credibility or business deals you have signed with other people. What should a sorry letter for unavailability include? Following are the details included in this letter: A serious statement of regret: Right after starting the letter, show that you are regretful about being unavailable. You should sound natural when you write this statement.…

Oftentimes, there is an agreement between two parties regarding reimbursement of expenses in which one party promises to compensate the other party for the expenses it bears that it is not obligated to bear. When the time to fulfill these promises reaches, one party writes a letter to the other party to request the payment. If you are someone who has to apply for compensation, you will be expected to write this letter efficiently. Since the purpose of this letter is to convince the reader into accepting your request, your letter often needs a convincing tone and choice of words.…

If you are an owner of the company and you have realized that there is a need to produce a new position in the company that is critical for the company to make it function smoothly, you will write a letter to propose establishing a new job position. In this letter, the sender tries to justify his proposal for making room for additional job positions which are very important for the success of the company. This letter holds so much importance especially when there is a need to hire someone with special skills. A good letter must highlight the following…

If you are working in an organization and you often travel from one place to another, you have to pay for various expenses such as bus or car fares, fuel charges in case of a personal car, and much more. The company usually pays for these expenses so that the employee can commute easily. However, in case there is an emergency, and the employee has to pay from his pocket, he can write a letter to his boss asking for reimbursement for transportation. Key points to add: Include necessary details only: To write an effective letter, you need to be…

Employees in any organization are supposed to work and focus on the work only. They are also allowed to engage themselves in some healthy activities when they find the time. However, they can never be allowed to gossip with each other as it is an immoral activity. In many companies, employees are told ahead of time to not spend their time talking about useless things. Therefore, when they are found doing this, the company can issue them a warning letter. An organization can never be approved of an unhealthy activity like unnecessary chatters that leads to reduced productivity of employees.…

An incident report letter is a formal letter in which you write a report about the incident that took place at the workplace and ended up in losing an item. The purpose of this letter is to let the higher authorities know that one or more items are missing from the office. These items can be in the possession of the employee or belonging to the company. In either case, the lost item should be reported. Why is it important to write a report letter when an item goes missing? It is very important to report the incident of losing…

It is a special type of letter in which you report an issue about the cash that has gone missing. It is usually written in a formal setting. People who are asked to deal with the money of an organization are required to report how and where they spend the money. So, it is also mandatory for them to report to the higher authorities whenever they learn that the cash, they had in their possession has gone missing. How to write? When you write this letter of the report, make sure you keep the following points in mind: Give a…

This is a formal letter that an employee writes to his employer when he decides to confess to stealing money or precious assets from the company. This generally happens when an employee is embarrassed about stealing something from the company. Confessing about stealing something can be embarrassing, but it saves the employee in the long run. Confession also shows that the employee is apologetic and does not want to repeat the mistake in the future. When an employee feels that his act of theft has created so many complications and his employer finds him suspicious, he might perceive that his…

In offices sometimes there is an employee who is not performing well. The manager may confront them and give them a warning to perform better. If no improvement occurs, the manager may then ask for an employee replacement. This may result in the employee being fired and replaced by someone more competent. If this is the case, it is important to write a letter requesting staff replacement. The letter is a formal one that needs to be written carefully so that the reader takes it seriously. It may be written to the HR manager of the particular company. The letter…

Memos are used to communicate stuff internally concerning procedures and official business in an organization. A memo will be a message that you are sending to many employees, such as your entire department. You may need to write a memo to let people know that you are hiring new staff. This is an effective and professional way to communicate your message to a large group of people. The memo will bring immediate attention to your aim. In the memo, you will need to be specific and relevant. Only include the very important details. Leave out any unnecessary information. You mustn’t…

When we must submit our work to someone, we are required to fulfill a kind of commitment. Sometimes, we have to face deadlines also. When we don’t submit our work within the time specified by the deadline, we cause inconvenience to other people. In this letter, you let the reader know that you are feeling sorry for being late in submission. After that, you write the reason for the delay so that you can prove that your late submission makes sense. Sometimes, you find yourself in a situation where an apology letter is the only thing that can save you.…

Sickness is a natural process we all humans have to go through. Everyone falls ill and due to this, there are many rights for employees when they are sick. Employees are allowed to go on leave when they are not feeling well. They can also come to the office late. However, their boss always needs advance notice from their side so that they can manage everything even in their absence. When an employee is late, it is another type of problem. Employers often have a serious issue with tardiness, and they consider it a serious violation of the company’s rules…

This is a formal letter that only those people write who have perceived that there are more employees required to make a company work at a normal pace. They write the request letter to those people who have the potential to work on a particular vacancy or who qualify to be in a particular post. The basic objective of every person writing this letter is to entice people so that they can show their willingness to work on a specific post. Sometimes, the people to whom you make the request are already working somewhere and you need to put extra…