Letters

Every employee is entitled to a specific number of leaves in a year. The leave quota of the employee may vary from company to company. However, the process is the same.  The purpose of this entire process is to make it easy for managers of the company to see which employee has taken more leaves and which employee is not going on leave. This way, the balance between the workers is also ensured. The employee should know the leave balance because it lets him know that his work is tracked and then he becomes more conscious of his work performance…

It is a formal letter that a customer of a bank writes to the bank. The purpose of this letter is to give instructions to the bank regarding any specific matter. This letter is useful as it guides the reader about a certain matter. It is important to note that the letter with the written guidelines is always composed whenever there are some important instructions to give. In most situations, people choose to rely on verbal guidance and they don’t feel the need to go with the written correspondence.  What is the purpose? People write guidelines letters to banks to…

It is a basic right of every company to expect its employees to meet the expected level of performance when they pay them. However, it is very common for employees also not to meet the expectations level of their employers. Employers often ignore the mistakes of the employee if they are not significant. But it is not suggested to employers to always ignore the mistakes. Due to this, writing a warning letter is considered necessary in several situations. What is an internal warning letter? It is a formal letter of reprimand that an employee writes to the employee working in…

Lots of problems at a workplace arise when people working there are not aware of how they should use the equipment. Due to this, most employers come up with some pertinent policies regarding the use of equipment so that malpractices at the office can be thwarted. Some employers address their concerns by writing a letter in which they communicate basic guidelines. What is a letter of instructions regarding the use of office tools? It is a formal letter of information that a supervisor or the employer writes to the employees of the company who have to use the office equipment.…

A manager in an organization is most often open to conversation and communication. Feedback is a primary type of communication that is encouraged by all those companies that are constantly improving their services. The feedback is generally given about the products and performance of the staff members. With this feedback, the manager comes to know where the company needs to improve and what strategies can be implemented to make the staff work even better. What is a staff feedback letter to the manager? If you are a supervisor and your job is to oversee the work of different people working…

Every organization has a primary role to perform which is based on tracking staff attendance. The tracking of attendance enables an organization to ensure that everyone working in the company is fulfilling their obligations and showing compliance with the regulations of the company. A company put various measures in place to ensure that they are well-aware of the attendance of their staff. One of those measures is to task someone with the responsibility of writing the monthly staff attendance report letter. What is a monthly staff attendance report letter? It is a formal letter in which you have to write…

Your clients are the most powerful people as they have the power to make your business successful or a fiasco. Therefore, you cannot imagine becoming successful if you don’t communicate with your clients. When you are expanding your business, you feel the dire need to interact with your clients to let them know about your business and the services. Clients can be customers, other business partners, or vendors who need to interact with different companies. What is a letter introducing your business to the client?  This letter serves as a great opportunity for business owners to communicate with business partners,…

Late or overdue payment creates lots of problems for small businesses. They find it very hard to manage the inflow and outflow of the cash when they are not sure when the payment is going to arrive.  In order to have a collection of payment collection process which is smooth, there is a need to have solid communication. This is why business owners write letters to people who have to make the payment. What is a letter for the third reminder for delayed settlement? A reminder letter is always necessary whenever the other party does not pay the overdue money.…

People who regularly buy products from a brand eventually develop trust and a strong relationship. Owing to this, they get the entitlement to apply for buying products on credit. When products are purchased on credit, the customer saves himself from having to pay individually for every purchase. There may be many issues such as lack of money or unavailability of cash that may hinder the customer to complete the process of buying a product. Therefore, they choose to write the credit application letter in order to request for getting permission to buy things first and pay later. What is a…

It is a basic right of human beings to apply for a certain type of workplace accommodations whenever they feel it is required. For instance, when an employee is suffering from a chronic disease, he can request a privilege. It is a formal letter that a person writes to his/her boss whenever he or she has a chronic disease of any type. We often suffer from certain diseases that don’t allow us to go to work. However, some people cannot stop working because they cannot survive without working. Writing the request letter: For some people, it is a daunting task…

Suitable working conditions form the foundation for a healthy and friendly relationship between the employee and the employer. The broad horizon of unfair conditions covers many aspects, including more than required working hours, reduced resting periods, no paid leave, mental pressure, and more. Companies that don’t monitor workplace circumstances often fail to maintain employee productivity at a certain level. As a result, workers become lethargic and slow. Some also choose to resign from their jobs when they learn that they cannot work under such conditions. What is a letter of resignation due to unfair conditions? This is a formal letter…

Mobile phones are a serious distraction for everyone, no matter what walk of life they belong to. They affect productivity. Therefore, companies these days are devising strict policies against cell phone use in the workplace. The policy is not just to prohibit people from using mobile phones at the workplace but also to reprimand those who constantly violate the laws and obligations of the company they work for. What is a warning letter for using a cell phone? Organizations often issue warning letters to employees who don’t stop using cell phones in their offices. This letter tells the workers that…

It is common for a company to receive products from suppliers. Every organization has its procedure for dealing with suppliers, and the quality of the product they demand also varies from company to company. Sometimes, the company receives products that are not up to its expectations. This can lead to many problems, so the company immediately informs the vendor about the lousy quality. Some companies write complaint letters to vendors about poor quality. What is an unsatisfactory quality complaint letter? If you have received substandard products and want to object to this quality, you can write a letter stating a…

Companies often lay off their workers when they see that employees are not working according to the organization’s requirements. The employees are laid off according to the employment contract so that no one can object to the company’s decision. Usually, people are not paid as soon as their job is terminated. The employee can write a request letter to their former employer and ask for the pending salary. What is an email for pending pay? This is an electronic mail written by an employee to his former boss to request an unsettled salary. The purpose of this email is to…

An invoice is a simple list of all the goods and services a purchaser has purchased and the prices of all those added items. In simple language, an invoice is also known as a bill. Some sellers or suppliers immediately issue the invoice after the purchase. However, in some cases, the supplier does not send an invoice for a long time. This is where the request letter for the invoice’s issuance makes sense. What is the monthly invoice request letter? If you have not received an invoice for a month from the supplier, you can write a letter in which…

It is a formal letter used to reprimand the employee who had been responsible for taking care of the garden, but he was found not to be performing his duties well. Like any other letter used to rebuke the worker, this letter is also intended to let the employee know that he needs to work with more interest and attention. The garden owner does not want to see the garden untidy anymore; therefore, he wants the workers to be aware of it. Usually, the garden owner has the authority to reprimand the worker. However, if he has designated the duty…

An employment verification letter, also known as a proof of income letter, is a very important formal document. It is useful when it is necessary to verify that the person was previously employed. Who needs the job confirmation letter? People currently working in a company often request their employers to issue them a confirmation letter that easily confirms their job in the company. They also request that the letter mention salary so that the income a person claims to receive every month can also be confirmed. The person who needs to give proof to a third party that he can…

Petty cash is a specific amount of money that a company allocates to carry out various transactions. Many employers rely on their employees to make payments in various places. The company either pays the employee in advance or reimburses the payment later. What is a petty cash claim letter? It is a special type of letter that an employee writes to his boss whenever he wants to claim money that he has paid somewhere on behalf of the company. It can also be written when the employee is about to pay but lacks funds from the company. When should you…

In every organization, employers must keep track of their employees’ working hours. Employers generally record every detail to avoid lawsuits, calculate payroll, and take many other actions. Managers take many actions to ensure that everyone knows the company’s policies. What is a clock-in and clock-out policy letter? It is a formal information letter in which the employees introduce the company’s new policies regarding entering and leaving the company. Like any other policy, this must also be addressed before people start working. What is the purpose of writing this letter? The main objectives are: For preparing for an emergency: Through this…

Vendor management is a difficult task especially when your business is extended to different cities. Almost every organization has to manage its suppliers and this process is known as vendor management. There are lots of activities associated with this process that has to be undertaken. This process is important because it allows a business to never let the supplier go who supplies good products. In addition, negotiating with them at different levels, keeping them updated and lots of other things are also done to ensure that the relationship between a business and its suppliers is strong and professional. One of…