Letters

An excuse or an apology letter is a professional letter to let your organization or company know about something that you cannot do or cannot do because of some emergency or extreme situation. Writing a letter to inform you about your absence is a professional way of telling your employer about your side of the situation. It is better than speaking on the phone since it will enable your employer to comprehend your excuse professionally. Following are the key points that should be kept under consideration while writing a formal excuse or apology letter: Following is a format for writing…

22-04-20XXTo whom it may concern It is to certify that Mr. Franklin has been working as a teacher in my school from 01-03-20XX to date. As a teacher, he was teaching the intermediate and secondary classes. He also performed other miscellaneous duties assigned to him at different times. He remained exceptionally good throughout the time he spent in my school. He made himself valuable by performing all the tasks before the deadline and using his knowledge at its best. Using all his God-gifted abilities, he proved himself as unparalleled and a great gift for my school. He can be differentiated…

Ref. No. 76-MP-20XX22-04-20XXTo whom it may concern This experience certificate is being written to certify that Mr Evelyn has been working as a Nestle (USA) driver for the last five years, from 1st July 20XX to 30th June 20XX. We have found him proficient in his work. He has been gifted with all the abilities to be called a professional driver. He is well-versed in driving techniques and an efficient driver of LTV and HTV, including light commuters and heavy loaders. He drives safely and follows all road safety rules. I never observed him breaching the traffic law while driving.…

Sample -1 Ref. No. 341-MP-20XX22-04-2020To whom it may concern It is certified that Mr. [X] has been working as a computer operator in the Department of Pathology at Liberty Medical College, Chicago. He has been working in the department above for the last five years. As a computer operator, his principal duty was to monitor and control the computer system, especially the pathology department’s mainframe computer. He was equally good at operating a computer hardware system, controlling the peripheral devices, Typing and drafting as dictated by various officers, solving minor errors in the system, locating and solving malfunctions, and loading…

What is a rent freeze? A rent freeze means no transaction of rent amount between the tenant and the landlord for a particular period. The process of rent freeze is useful for tenants who cannot pay the rent due to a crisis. However, the landlord faces problems with this. What is the request letter written for the rent freeze? The tenant writes the request letter to the landlord asking him to freeze the rent for a specific period. The tenant is compelled to write this letter because he cannot pay the rent because of some financial crisis he is going…

Circular to Employees to Wear ID Cards is a document issued to address employees’ need to maintain workplace decorum by wearing ID cards. An ID card worn by an employee is a small display card that gives information about the employee who has worn it. The information is useful for any visitor at the workplace to find out who is around him and locate the special one he wants to have business with. Sample -1 The company (name) has a very good reputation for having strict rules. The employees must follow all the rules and regulations. No one is exempt…

This letter was written to an employee when he was found to have submitted the wrong mileage claim. Most companies authorize their employees to use the facility for mileage claims. Still, some use this facility incorrectly to add extra mileage they had never traveled to the claim. In this way, they commit forgery to be paid more than they had traveled. Good evidence of care is that the offices of internationally recognized companies are filled with heavy documentation of travel bills claimed by employees. Such employees who manipulate and exploit this facility by putting wrong information in their claims about…

In many companies, an employee can be reimbursed for limited expenses spent while performing his duties. Sometimes, he claims reimbursement for wrong costs, which he does not deserve. In this particular situation, an employer can write this letter. Bearing such employees is a high risk for any company. Claiming the wrong bill is a sort of fraudulent activity done intentionally. It may lead straight toward termination from the job. But sometimes, considering the employee’s previous record, the company only warns the employee. So, in this situation, the employer can use this letter. This warning letter can be used in the…

A reference letter is a formal letter written by a human resource manager or a supervisor for an employee to attest his/her skills, profound knowledge, character, and professional conduct. The letter could be written upon the employee’s request or shared when the employee’s contract is terminated, or they move for another opportunity. It serves as a professional way to testify the credibility of an employee by the employer.  A reference letter for professional conduct, character, or both could be issued. The letter for professional conduct differs from the latter in that it assesses the employee’s work ethic, expertise acquired, experience…

A year-end bonus is a kind of reward usually given to employees at the end of the year. This is also called a Christmas Bonus or an Annual Bonus, in other words. These kinds of bonuses are usually given based on the performance of the employees. The bonus amount varies depending on whether certain mileposts are met or not. Year-end bonuses are offered to employees to reward them for their hard work and attachment to the work. Bonus cancellation notice is a formal and official notice written by an employer to its employees. Employees are informed through this notice that…

Schools arrange extracurricular or co-curricular activities only to incite the spirit of purposeful recreation in young students’ hearts and make them hale and hearty. This motivation further helps them craft their individualities to the best of their ability and makes them productive and healthy citizens. Alongside dozens of other perks, students make beautiful, everlasting memories with their friends and learn new things in a fun way under the supervision of their experienced teachers.  Students will remain productive when they realize they are expected to have certain values while having fun and that there’s a designated time and etiquette for it.…

An employee, student, or juror writes a short-term absence excuse letter to the employer, school, or jury administrator to notify the reason for absence. The short-term absence extends to four weeks or a minimum. The reasons for the short-term absence could be a minor illness, travel, personal commitment, accident, or death. The letter is a good way of providing a formal communication channel between the sender and the recipient. The letter helps keep the absence record and can be referred to later. Moreover, it serves the purpose of reflecting the responsible and professional conduct on the sender’s part in the…

A long-term absence excuse letter is written by an employee or a student to relevant authorities at work or school to provide a reason for absence highlighting the strategies to make up for the missed work or commitment. By documenting the absence of excuses, professional conduct and a sense of responsibility are reflected. The letter could be written for fatal injury, acute medical illness, personal reasons, or maternal/paternal responsibility. The letter serves to create an understanding between employee and employer, or student and instructor as it communicates the reason for absence without causing any inconvenience at work or school. For…

A pay review letter is written by an employee to his employer. It is written in those circumstances when an employee wants his current salary to be reviewed based on his performance. It is a formal letter and cannot always be considered as a request to increase the pay. But sometimes, it serves the same purpose when an employee thinks that he is giving his best performance and in that case, the employer must be persuaded through suitable evidence by the employee. The process of pay review becomes formal if an employee writes a letter rather than oral demand for…

A letter to an employee to get back to work is a formal letter written by a supervisor or human resource manager to an employee for notifying or providing information about returning to work after a break or set no. of holidays. For quick or urgent correspondence, the employer may rely on emails but sometimes a letter is sent to the employee to signify the importance and urgency. The letter serves as a professional communication channel between the employee and employer. The letter provides all relevant details pertaining to the reason it is written for. It could be written for…

Food authorities in different countries inspect food sellers to ensure they comply with safety measures. Any restaurant or bakery selling eateries must follow the safety measures and guidelines defined by the food authority. These safety measures are usually related to hygiene. Any restaurant or bakery selling food without following the basic hygiene principles is answerable before the law. Before any strict action is taken against anyone showing non-compliance, a warning letter is written to make them aware of their negligence. Why is the warning letter written to the bakery manager? We all like to consume bakery items of a different…

When we are paid for performing certain duties, it becomes our responsibility to perform those duties according to defined rules and codes. If we don’t perform our duties well and show a kind of negligence at work, we will be answerable for it. Sometimes, organizations also terminate those employees who don’t work effectively and show irresponsible behavior in the workplace. It should be noted that the employee’s termination is not the only solution to deal with the negligence. Some organizations also warn their employees before deciding to terminate them. The employees are warned because they take the warning seriously and…

A work completion email to the client is an email which is usually written by a company or agency or its contracting agents to the client to inform them about the task completion concerning the signed project. These emails are often sent to the clients to be kept on record and to tell them that the work has been accomplished within the given time frame. Such writing symbolizes integrity and a clear commitment to the work. It not only facilitates the client but also keeps the informer away from the mess and gives a realization of completeness. This makes your…

A letter for unprofessional behavior is a letter which is written by an employee to the senior management of the company in which he expresses his concerns about the unprofessional behavior of another employee or employees. While addressing such an issue, one has to write the details of the unprofessional behavior. An unprofessional behavior encompasses all the issues related to tardiness, harassing other employees, or not meeting deadlines. Getting personal at the workplace and mixing private and professional life is also considered as non-professionalism. The letter is written to discourage such behavior and to administer an air of non-seriousness among…

A partnership proposal letter is a formal document written by an individual or an organizational representative to a potential partner or investor highlighting the purpose, scope, and benefits of the partnership under consideration. A partnership could be established between the two parties for resource-sharing or seeking financial support in exchange for services. Thus, the partnering parties not only share the profit and loss but are also liable for sharing risks, challenges, skills, and expertise. The letter provides a channel of correspondence between the party seeking to build the partnership and the potential partner. The proposal letter introduces the partnership proponent…

A quotation letter is a formal document written to specify the price of particular goods, products, or services. The letter can be written either by the buyer/client inquiring about the price tag or by the seller/service provider for submitting the quote as a response to the inquiry. A buyer or the prospective client can inquire for the price tag of any of the seller’s product or the service being offered by the service provider. The structured format of the letter serves as a convenient way to initiate a discussion between a seller and a buyer. It also helps the buyer…