Letters

Closing a workplace is difficult as something more complex is letting the workers know because the workplace is their earning source. Giving a surprise is fantastic, but when something is not as good as closing a workplace, the surprise is painful for the employer and the employee. The business owner needs to give the bad news politely, as it will make the employees sad. The language used should be soft as most of the employees are loyal and they deserve respect. Things to keep in mind while giving sad news: Sample of workplace closing letter to staff: Dear (employee name)…

It is obvious that every employee wants an increment, especially when he/she has been working for a long time. Companies look for a salary raise when the employee performs well, but some organizations don’t care for the employees or cannot give an increment. There are companies that provide increment letters to employees when the new year starts. If there is any company that doesn’t provide them, then the employee can write a letter requesting a raise in salary. It is the employee’s right to get a raise when he/she is giving excellent service, and the company has no complaints against…

A warning letter to the vendor, as shown by the name, is a letter in which the vendor is alerted about the deal and the legal action taken against the company if the requirements are not fulfilled. It is obvious when a vendor or company is hired to get the services, then the best is expected, but sometimes, the vendor doesn’t follow the rules and provide the services according to the deal. If negligence becomes a habit of the vendor, then sending a warning letter is the best way to improve the quality of service, depending on the requirement. Critical…

A new hiring proposal is a document that is created by the people interested in the vacant position that the company has. When a company has a vacancy, it publishes an ad letting everyone know about the vacancy. The company also publishes the eligibility criteria as well as the basic requirements for the candidate to fulfill the company’s requirements. When a candidate fulfills the requirements, he can write a proposal to the company to let it know about his interest in the vacant position. Tips for writing a new hiring proposal: A new hiring proposal requires a professional-looking format as…

Hi, I hope you are fine. We received your appreciation message for the service we provided you. Thank you, sir, for such kind words. Your appreciation means a lot to us. It helps our team to work with courage and sincerity. Even this encourages them to bring variation and improve the quality of work. Everyone needs encouragement and your way of responding to us is very nice. Thank you, sir, and will feel good if you give us suggestions too. File: Word (.docx) 2007+ and iPad Size 16 Kb | Download Dear Ma’am, thank you so much for giving your…

1. For Parents Dear Mom & Dad, As Valentine’s Day approaches this year, it reminds me of the beautiful relationship you share. To me, love is defined as what my parents have for one another as a husband and wife. I find myself to be lucky to have grown up in this incredibly loving environment. It is in this environment that you have helped me develop as a kind-hearted girl with a positive personality. I wish you too many more years of living together happily. I hope to find a partner who would complete me the way you complete each…

#1 Hi dear, how are you? I am sending you this message to say happy Valentine. You are such a sincere person. I never find you in office politics. I still remember the day when I joined the office, I was confused and scared, but you were the only one who supported and guided me about the rules as well as the working environment. Thanks for always being encouraged. I love your humorous nature as well as your sincerity with your work. I would love to stay connected with you, even if I will not be a part of this…

A warning letter for being rude and confrontational is a letter that is written by an employer or the HR department, in which the employee is addressed and informed about the warning, which is being given to him for exhibiting rude and confrontational behavior. When an employee shows unprofessional behavior at the workplace, the management cannot ignore it, as it impacts the working environment, other employees, and the overall company productivity. In addition, everyone starts getting involved in unacceptable behavior, if timely action is not taken for the wrong behavior of one employee. Usually, if the situation is not severe,…

A letter to withdraw a credit facility from a customer is a letter written by a company or an organization to its customer. In this letter, the company informs the customer about withdrawing the credit facility that was previously offered to him. Many businesses operate on a credit basis, which means they do not make the payment as immediate cash and allow the customer to have some time after the transaction to make the payment. However, sometimes, this credit account may prove to be burdensome for the company in the form of low levels of cash available at hand which…

The term ‘leave application’ is defined as a formal way of thinking to take a break from official work for a specific period. This leave application process is not just followed on an official basis but even for the educational terms as well. If you have been a school-going student, then you would have remembered that your parents used to submit a leave application before giving you a break. Certain rules need to be followed in terms of writing down the leave application letter. You must mention the actual reason why you are asking for the leave and the number of…

A letter of disagreement with the boss is a letter that is written by an employee and is addressed to the boss of that employee. In this letter, the employee formally and politely reveals his dissent to the boss about a certain issue, rule, policy, strategy, etc. Being humans, it is normal to differ in opinions. When employees are working, it is not always possible for them to agree with their boss. In addition, as the boss is usually sitting at the top while the employees are the people mainly handling the situations, the employees are better equipped to understand…

A Jury duty excuse letter is a letter written by an individual who has been summoned to the court for jury duty but is unable to attend. It is addressed to the court or the jury administration and states the reason behind or excuse for not attending jury duty. Jury duty entails summoning an individual to the court to serve as a juror and provide their opinion about the guilty person whose case is in a trial in the court. For instance, it can be an employer who has been summoned to give his opinion about his employee’s honesty or…

An authorization letter to close a bank account is a document prepared either by an account holder or account signatory, who, in this letter, requests closing a bank account. It is addressed to the administration of the bank’s branch, in which the account holder had opened an account previously. In this letter, a request can be made for closing a single account or more than one account. An account holder may want to close his bank account for various reasons, such as: Irrespective of the reason behind closing the account, the account holder needs to properly inform the bank regarding…

#1 Respected sir, I am (name), working as (designation) in this organization for more than the last five years. With due respect, I am writing to apply for the service certificate as it is required for the house loan that I have applied for in (name of bank). As you know, I am constructing a new house and want a loan as soon as possible. Please kindly grant me a service certificate as soon as possible so that I can complete the documents required for the house loan. Thank you in advance.  #2 Respected sir, I, (designation) of the company…

#1 This is to inform you that I have received an invitation from your side to the annual meeting to be held next week. I have done the setting according to the meeting, and the presentation is quite ready. But I have an appointment with the doctor for a medical check-up. In this regard, I would like to submit that I am unable to attend the meeting due to a preoccupation in the following week. However, I want to submit the presentation and document for your perusal and record. I hope you will consider my request not to attend the…

A letter to the manager to activate the bank account is a letter written by an account holder and addressed to the bank administration. In this letter, the account holder makes a request to the bank to activate his account, which has become dormant. Sometimes, an account holder does not make any transactions in or out of his account for different reasons at a specific time, which results in the bank making the account dormant. It means that the bank blocks account transactions temporarily. An account usually remains inoperative or dormant until the account holder closes the account or requests…

An employer or HR department writes a suspension letter for disobedience as a notification of suspension. This letter is addressed to the employee who has shown disobedience. Hence, the organization has decided to suspend him temporarily from his current designation for a certain period so that he can learn his lesson and improve his future behavior. An employee can show disobedience in various ways. For instance: An employer cannot overlook or ignore an employee’s disobedience. First, it hampers the work processes. Second, if no corrective action is taken, the other employees might follow suit, and the overall work culture and…

Management or the HR department writes a letter stating that the staff’s working hours have increased. This letter addresses the organization’s employees, in which the employer informs its staff about the extra hours added to the existing working hours. Employers may find themselves in a situation where they need their staff members to work additional hours. Some of such situations are: As hiring new employees might not be feasible, management increases the number of working hours of their existing employees. Organizations expect their employees to understand their position and to show their employees that they know the situation as well;…

A letter to the CEO for misconduct is a letter written by an employee in which he addresses his CEO and accepts his mistake of showing misconduct. As this letter is written at the top of the hierarchy it should be written carefully, formally, and professionally. When at the workplace employees often indulge in unprofessional behaviors one such is misconduct. The misconduct could take various forms, such as: Using authority in the wrong way. Mistreating another employee. Yelling at a colleague/colleagues. Abusing someone at the workplace. Harassing. Mishandling a client. Maintaining work environment… For maintaining a proper work environment, such…

A one-hour late permission letter to the boss is a letter that is written by an employee, in which he addresses his employer and seek permission for reaching the work one hour late than his usual timing. Employees are expected to show professionalism, punctuality, and discipline. If they do not do so, employers often take disciplinary actions against them. Depending on the severity of the situation, the employees can even get fired, if they are not punctual. Therefore, it is always advisable to formally write and inform the employers about any issues that are causing delays in reaching office. In…

A letter asking permission to come late to work is a document that is prepared by an employee for his employer. In this letter, the employee seeks permission from his employer to arrive late to work than the usual reporting time. Employees sometimes have some personal commitments, due to which they are not able to come to the office regularly. Some of the reasons for lateness could be: When an employee is not able to come to the office at the proper time, he needs to inform his superiors properly to avoid any disciplinary action. Therefore, he writes a formal…