Letters

A complaint letter to a supervisor, as the name states, is written by an employee to his manager or supervisor in which the employee makes a formal complaint about the prevalent issue. When working at a workplace, especially in such a fast-paced world with continuously changing working environments, various issues can arise for which the employee seeks resolution through his supervisor. Sometimes, the employees orally communicate the issue to their supervisor before writing a formal letter or email, while other times they may directly write a formal letter so that the communication and handling of the issue can be kept…

A recommendation or a reference letter is often sought by a job candidate to signify his good character, skills, capabilities, and experiences. The person who is requested to write this letter, a referee, can be a teacher, ex-employer, colleague, etc. Sometimes, a referee does not feel comfortable enough to write a recommendation letter about a candidate and yet does not want to refuse the request as well. In such scenarios, he chooses to write a weak recommendation letter for the candidate. The reasons behind writing this letter could be: When the letter is being written, the referee has to carefully…

An existent or a potential customer may request a company for some information regarding their products or services. As a response to this request, the company writes a letter to thank the customer for his interest and sends along the needed literature. This literature can take various forms such as brochures, pamphlets, booklets, catalogs, flyers or any other material with the required information. This letter of transmission of informational or sales literature is, usually, written with the following format: Date Details of the company Details of the customer Refer to the request by the customer of the required information Show…

One often needs a recommendation or a reference letter for work or academic purposes. This letter can be presented as an authorized reference of a person’s character, work experience, qualification, skills, abilities, etc. The person who writes a recommendation letter or provides a professional reference is usually a former employer, manager, customer, instructor, teacher or anyone who knows an individual and can provide the sort of a guarantee of an individual in terms of his skills or character mentioned in the letter. The referee, person who is requested to write such a letter, takes his time out to prepare this…

Every day, many official documents are sent to other businesses, people or employers. The sender wants to ascertain that the document has been properly collected by the receiver. For this purpose, the sender writes a letter to the receiver and informs him about the document or parcel sent to him and request for a confirmation. There are many benefits of writing this letter to request confirmation receipt of an official document. The official documents could be a resume, contract bid, application, etc. The advantages, of a letter about the confirmation, include: It notifies the receiver that a document has been…

A request letter of confirmation of an authorization to take action is written by a person who has been authorized to do a task or a job. This letter is addressed to the person who has extended the authority and is written for many reasons such as: To confirm the authority extended. To clarify the details of the given authorization to avoid misunderstandings. To provide a proof to a third party, that would be involved in the task or action, so to show that the person taking action has been authorized by the person who has the actual authority. A…

A letter of response to a request of a resume is written by a potential employee to his probable future employer. When a job opportunity arises, an employer searches for the candidates and request their resumes to analyze if they are a fit for the position. When such a request is received, the candidate responds, usually, in the form of a letter or an email and attaches his resume with it. This letter is important because: It shows gratitude regarding the request and consideration. It shows the courtesy of the candidate through a proper letter or a formal communication. It…

Appreciation letters can be a great way of motivating the team members. According to Maslow’s Hierarchy, job safety and self-actualization are a big aspect of the employees’ lives. If the employee is not satisfied with their work, it can decrease the motivation levels and in turn cause, a decline in the employees work performance. It is the supervisor’s job to provide feedback, both good and bad, to his employees. When the supervisor leaves the employees on them without providing proper work directions, low quality work is produced. The employee’s skill levels and experience remain stationary. When there is no hope…

A demotion letter is a formal document written by the employer in which he addresses the employee and informs him about his demotion decision taken by the company. Although, demotion is a critical step as it lowers employee morale, yet, sometimes an employer has to take this decision for the overall benefit of the company. There are many reasons for which an employee has to face a step back in the ladder. These include but not limited to: The underperformance of an employee. Incompetency of an employee Inability to deal with the changing environment Unprofessional behavior Financial crisis or financial…

What is a Job Offer Letter? A job offer letter is a formality provided by an organization to the candidates that applied for a job opening in the said organization. After the interview sessions, the organizations pick up a candidate that best meets the requirements of the organization. The hiring policy varies from organization to organization. According to the hiring policies, most organizations tend to contact the job applicant through a phone call first to deliver the hiring news. Then the hired employee receives an email from the organization. The details mentioned in the job offer letter may vary from…

When an employee takes unannounced leave from work, they must provide an excuse letter to their employer or the head of their respective department. This formal letter involves the employee informing their senior of their sudden absence from work and when they are expected to return. Organizations allow different kinds of leave to their employees; however, the leave system may vary from organization to organization. Most organizations provide paid and sick leaves separately, and any other leaves from work are non-paid. To avail of leave, the employees pre-plan their absence by informing their respective heads of the department or the…

In the commencement of the business activities, there often arises a need to evaluate the effectiveness and efficiency of a product or service in terms of cost, saved time, saved effort, usefulness, etc. After the evaluation, a letter is written to recommend the best product or service. The letter can be written by: An employee to his employer who has requested for the evaluation of a product or a service as per the employee expertise. A company to the client or business partner with whom the company is starting a business project and who have requested the suggestion of a…

When a company places an order and receives either incomplete, unwanted or damaged shipment, it writes a letter to the shipper and informs about the issue. In addition, it informs the shipper that the company is returning the order as it is not up to the company requirements. The shipper, to whom the letter is addressed, may be an individual person running a sole proprietorship or another company. Through this letter, the company makes a formal notification to the shipper to inform about the return of the shipment. The company may decide to return the merchandise for several reasons such…

Business activities involve many ordering and delivery services. Sometimes, issues arise with such orders and deliveries. In such a scenario, a company writes a letter to the shipper and informs about the order issues. The shipper or vendor may be an individual person or another company. This letter is a formal documentation which serves as a notification about the problem to let the shipper know about it as well as take the corrective action. When an order is placed and received, different issues might arise such as: The shipment is incomplete. The shipment is incorrect. The shipment is damaged/broken. The…

The advanced technology has provided ease to the individuals in numerous ways around the globe. Among these parameters, one better solution for keeping money safe is a bank. Banks have provided ease in countless ways to keep money and assets safe. Additionally, various finances are also helping people to invest and earn a profit. These all things can be done through an account. The bank account is the main formality with which one can get facilitated with various services. The bank account needs authentic information like complete name, present and permanent addresses, contact numbers, etc.  Various situations can lead to…

When you are dealing with credit or using credit lines, there is always room for errors and disputes. Errors occur during the understanding of the terms and conditions or making and receiving payments. Errors may also occur if there is an accounting or calculation mistake. These errors are potential causes of credit disputes. If there is a discrepancy in the credit transactions, they are duly notified by either party to the other. A creditor can write to the lending party notifying them of a discrepancy, or the lender may write to the creditor about the discrepancy. In short, it is…

Often, we as individuals or firms lend money to another party. Or perhaps someone has purchased something from you on credit. Whatever the situation, there must be an agreed-upon date of repayment. Whether you are an individual or a company, that has lent money to another individual or firm, it is important to keep track of repayments and/or installments. It is usually good foresight to send reminders to creditors before payment is due. Good creditors are a blessing as they pay on time without any hassle. However, every now and then, you may come across individuals and businesses that may…

Organizations are built on the productivity of employees. This is why productivity is valued by organizations. Employees with low productivity are encouraged to improve their performance. In efforts to motivate employees and improve productivity, all performance rewards are tied to productivity and good performance. Thus, employees have the incentive to improve performance. Possible reasons of non-performance However, despite training, counseling, and motivating policies, some employees continue to underperform. Non-performance of employees can be due to many different reasons. These reasons may or may not have anything to do with the company itself. Here are some reasons for non-performance: All these…

In order to implement office norms and policies, it is important to sometimes take painful steps such as terminating employees who are in violation of company policy. Only if the rules and policies are implemented stringently, will any organization progress. Failure to implement company policy will lead to daily struggles and the organization will be unable to achieve its actual goals. Therefore, it is important to use both soft and hard approaches to put company policies into effect. The soft approach is to create awareness among employees about the company policy and help them conform to the organizational culture. The…

Employee management is a tough task particularly if you are concerned about employee motivation and satisfaction. Of course, most firms want employees to be motivated and satisfied as these improve overall organizational productivity. Reprimanding one employee or taking action against an employee often has a negative effect on employee morale and productivity. Irrespective of the fault, taking actions against an employee often dampens motivation across the organization. However, sometimes tough decisions need to be made. On the other hand, employees also have a responsibility for conforming to and respecting organizational culture. No organization creates a disturbing, uncomfortable environment. Organizational cultures…

Employee management is a critical component of overall business management. The human resource department is responsible for the management, satisfaction, and motivation of employees. Any issues that employees face are handled by HR. Similarly, if there are complaints about an employee’s behavior, they are also officially the responsibility of HR. Often some instances may be defined as misconduct. Such instances need to be dealt with strictly to maintain a healthy and respectful environment within an organization. Often if an employee exhibits a series of misconducts, they are issued a warning letter which could lead to disciplinary action, suspension, or even…