Letters

Product or service introduction letters are written by the companies to their existing or potential customers. In this letter, the company announces the introduction of its new product or service or additional features of an existing product or service. One of the purposes the letter serves, apart from informing the customers, is related to the promotional aspect of the product or service. By informing the customers, the company makes them aware and entices them to use the new product or service. This will help the company in increasing its revenues leading to increased profits. The general format usually used to…

The job promotion or salary raise letter is a formal letter written by the employer to its employee. This letter serves as a notification of the granted promotion or the salary raise to the employee. In this letter, the employer provides the details of the new designation including the changes in duty and responsibilities as well as changes in the salary figure. Companies have different ways to announce employee promotions or salary increases. For instance, now, sending emails is common. Some companies even hold annual functions to announce such news. However, no matter what way is chosen by a company,…

An advice letter or guidance letter is the formal help provided by a person having authority and experience to make future work and behavior better. This letter is usually written by a manager or the employer in which he addresses the employee/employees who require rectification. Through this letter, the manager, based on his experience and knowledge of the situation, provides a guide to the employee. There can be various bits of advice a manager can give to his employees such as: The usual format of the letter is: Conclusively, when a manager is writing this letter, he needs to make…

When someone receives a formal job offer, the professional way to reply is to write a salary acceptance letter if you agree to the job offer. A salary acceptance letter informs the organization that the chosen candidate has agreed to the terms of service and the corresponding salary. Writing this letter shows professionalism in responding to your employer. When you are writing a salary acceptance letter, here are a few things to keep in mind: Moreover, there is no harm in adding any queries or questions that you may have regarding your role or responsibilities. If you have any special…

The companies often face challenges of financial instabilities, industry issues, economic recessions, or slowing down of economic activities. In such scenarios, the companies try to minimize and manage their costs effectively and usually, the first step involves cutting additional payroll costs by announcing a hiring freeze. A hiring freeze refers to a company putting a pause on its hiring-related activities. It can be for a short or long-term basis depending on the financial situation of the company as well as the external factors related to the industry and the economy. Companies have HR departments that are directly related to hiring…

Companies undergo various changes continually. The employees need to be informed about these changes promptly as they are the stakeholders that might be directly affected by any changes in the companies. Usually, the companies write a letter and send it to their employees which serves the purpose of notification to the employees. One of such changes that may occur is the change in the business address of the company. A company might want or need to relocate for many purposes. Some of these are: Whatever the reason for the change, the company wants to announce this change and sometimes the…

As change is a constant determinant, especially in a rapidly changing world, businesses change continuously as well. These changes or upgrades in companies can take many forms such as name change, address change, policy change, new product introductions, new features for existing products, mergers, acquisitions, and many more. When any such changes occur, the company wants to as well as must announce these changes to the stakeholders. These are made through employing different ways such as newsletters, marketing campaigns, promotions, etc. However, usually, when the company wants to announce a change in the company to its employees, it issues a…

Every organization has a leave policy in which they define what kinds of leaves are available to an employee and how many leaves of each kind are allowed in a year. Usually, all organizations give casual leaves, annual leaves, medical leaves, and maternity leaves. These are mostly paid leaves enabling employees to carry on with their personal lives as well. Casual leaves may be taken to attend to personal chores such as getting the car fixed, repairing property or equipment, going to the bank, going to the hospital or any other tasks associated with daily life. Annual leaves are usually…

A school transfer request letter is written to the principal when a student is moving to another school, state, or country. Usually, the next school where the student is transferring demands a record and a transfer letter from the previous school. The school transfer letter serves the following purposes: The principal writes a letter stating that the student has asked to be transferred and has cleared all dues. This letter enables a student to be admitted to another school and continue his/her studies there. The student can then apply for grants, scholarships, and loans for study at the new school.…

1-Application letter for land acquisition Subject: Application for land acquisition I am writing on behalf of [company name] to express the company’s interest in building [house/office/commercial center/restaurant/hotel/hospital/school or any other building] on the land located at [address]. We have the allotment letter for the land. Our company wants to [enter what your company wants to do with the land]. This investment will not only be beneficial to our company but rather it will also [enter how it will benefit the community]. Kindly grant land acquisition letter to our company. We are willing to schedule a meeting to discuss the terms…

Sometimes you may have to change your bank account. This can be due to many reasons, such as better services in another bank, better charges by other banks, higher interest rates in an existing bank account, poor customer service, lack of value-added services and smart services, moving to another location, lack of ATMs or branches nearby, etc. Another reason could also be that you already have more than one bank account and wish to close one of them and keep only one. Thus, you choose to keep the card with the best overall facilities and service. When you choose to…

Every organization has a set of values and rules that define its internal structure and culture. There are certain dos and don’ts that are common to every organization. These could include morality, ethical conduct, honesty, respect and tolerance for others, punctuality etc. There are also some factors unique to an organization such as its management style, flexible conduct, organizational structure, leader’s perspective, and other rules for daily conduct. All these things make up the office decorum. Employees are expected to adapt to the office decorum and culture. There are certain things that employees are told explicitly when they join a…

Organizations are made up of people. These people have different characteristics and habits. To maintain a consistent atmosphere at the office, each organization has a set of values. These values include honesty, respect, tolerance, and hard work. However, not everyone can follow these values at all times. Each individual is different and thus cannot be trusted blindly. Dishonesty is a common trait found in many people. Dishonesty includes lying, shirking responsibility, deceiving others, being untruthful, or engaging in fraudulent activities. Given the wide interpretation of dishonesty, it can range from small misdemeanors to severe ones. No one likes dishonest people…

Behaviors are directed by social settings. Some behaviors and words may be appropriate in one social setting but inappropriate in another. Organizations prefer professional and formal behavior by their employees. Such behavior includes being mindful of one’s tone, words, and attitude. This helps build a healthy and comfortable environment for everyone at the office. Profanity is the use of abusive language, swearing, and cursing. It is highly inappropriate in a workplace setting. No matter how liberal and open an environment, profanity is still considered inappropriate. Therefore, organizations discourage the use of abusive language and swearing. No one likes being cursed…

The business or corporate anniversary is an occasion of a business’s successful presence over a period. It is an event of celebration as it indicates that the company has survived irrespective of the challenges faced. Therefore, the companies often want to share this joyful event with their employees and hence write them a letter to announce the business anniversary and the related celebrations. The employer writes this announcement letter and addresses the employees of the organization. When writing this letter, the following things are to be considered: The tone of the letter should convey that the announcement is about a…

Managing employees is an everyday task to ensure that personnel put in the required effort to produce planned goals. Organizations that do not pay attention to employee punctuality suffer from low productivity and overall poor coordination. This happens because if employees are not arriving at the office on time rather following their own routine, they will find it difficult to coordinate with others. If an employee is occasionally late or late once in a while, it can be let go. There can be many reasons for that such as a car breaking down, accident, an emergency, feeling ill or any…

A smart business realizes that each customer is important for its success. Customer management remains the core of successful businesses. Having a satisfied customer base will not only yield a potential return of the customers but also attract more customers. Therefore, organizations that take care of their customers prosper better. Today’s customer is more aware, more knowledgeable and demands much more than just a product. The customer demands experience making the job of the customer sales representative challenging. Organizations have also understood the power of customers and therefore scramble over to please them. It’s a competitive world and thus businesses…

For any business, customer service is a critical differentiation strategy. Customer service has the power to make a business successful or not. In today’s digitally connected world, small efforts for customers go a long way. The contemporary customer loves to share their experiences with anyone and everyone through face to face chats, through status updates, review sharing and sharing experiences at online forums. Such customer behaviors are both a blessing and a challenge. Coming up to customer expectations every time is a difficult task. Moreover, slight mistakes and fall in customer services are almost immediately reported by dis-satisfied customers through…

Organizations allocate budgets to different departments and business activities for the effective and efficient management of business practices. At certain times, an organization may experience a surplus in the budget and it may decide to inform its employees through a letter. The employer writes the letter in which he addresses the employees and notifies them about the surplus as well as how that may be utilized. A budget surplus may occur due to many reasons. Some of which are: A donation A seasonal sales increase Departmental or business level effective budget management Reduction in inflation or prices of raw materials,…

The human resource department is one of the strongest departments in an organization. They have the authority to manage all employee-related issues and complaints. If an employee has any queries or facing any problems, they can refer them to the HR department. Whether you have a personal conflict at the workplace, a complaint, a due promotion, an annual evaluation, or matters related to employee salaries; all such issues are handled by the HR department. All matters relating to salaries are handled first by the HR department and then forwarded to the accounts department. If your salary is delayed, less than…

Offices and schools are public areas where one must exhibit formal behavior. Every organization has a set of internal values that employees are expected to learn and exhibit. One of the most critical values is tolerance of others. Similarly, schools are learning places where students are expected to groom themselves and learn to positively interact with other students. In both schools and offices, the violence of any form is prohibited. It is a strictly punishable offense. There is a long list of actions that are considered violent. These actions include: Threatening Intimidation Mistreatment of others Destruction of property Physically abusing…