Letters

Mobile phones have proved a blessing connecting us to the world at all times. At the same time, mobile phones are also blamed for disconnecting us from our surroundings. Busy staring at their mobile screens, most people are no longer aware of what is going on around them in a public setting. Moreover, they have also caused a lack of attention to other matters and lack of concentration in both children and adults. Whether at the office or at schools; mobile phones are a huge distraction. A few years back, blocking Facebook at work or in schools was enough for…

Companies have policies for their human resources that are explained to their employees either during orientations and training or are provided in the employee handbook. These policies are devised based on the rights of employees as well as benefits for the employees and the company. If these policies are violated, strict actions are taken by the management to make compliance effective. One of such unprofessional behaviors on the part of employees is being absent without even informing the supervisor or the manager. Usually, companies do not act immediately if an employee is being absent without intimation. However, if the behavior…

Every organization has its own internal working calendar. All organizations give holidays such as: Public holidays – holidays for Christmas, Easter, New Years, Independence Day International holidays – Labor Day etc. Special holidays – holidays in case of natural disasters, elections etc Apart from following national holidays, the organizations may also give some holidays to their own staff such as an annual holiday, holiday to celebrate some organizational achievement or end of accounting year holiday. When an organization wants to give a holiday or wants to close for a day or more, it must notify two of its most important…

Every parent likes their child to get a quality education. They send their children to school to learn better in a conducive environment. This is the reason, parents are willing to pay school fees, so their children can learn how to interact with others, have proper formal education and have access to facilities that might not be possible with homeschooling. For example, it is infeasible to have a science lab at home, thus schools offer much more than homeschooling. The better the quality of services provided, the higher the school fees. This is standard. School fees must be paid monthly…

An identity verification letter is a letter that is sent to a citizen asking him/her to verify that they are the real bearer of the given identity. Identity verification requires you to either complete a verification process online or send additional information. Most commonly, this letter is sent from the department of revenue when you file tax returns but the returns have been flagged due to incomplete information or any other issue. However, Identity verification letter is an important document that is issued for safeguarding the rights of citizens. It helps prevent tax fraud and identity theft. Often fraudulent people attempt…

Whenever you issue a debt, always make sure you sign a written agreement with the debtor. This is useful if your debtor fails to repay on time. When debtors fail to pay you on time, you may need to take legal action. For this, you must have proof that a debt was issued. A verbal agreement is not admissible in court as proof. Sometimes, you give debts to people in goodwill but they may be unable to repay within the stipulated time. This could happen due to honest reasons or in some cases the debtor is dishonest and unwilling to…

Office environment plays an important role in job satisfaction and improving overall productivity in an organization. Managers understand the importance of providing a safe environment, so employees can concentrate on the tasks at hand. Therefore, almost all organizations have a belief system and a set of values that are inculcated top down in any organization. One of the most critical elements in job satisfaction is that employees feel respected, appreciated and heard. Therefore, the language used in office must be respectful, polite and constructive. Whether the communication takes place between a supervisor and a subordinate or colleagues, negative language cannot…

A short sick leave email is an email written by an employee in which he addresses his employer or supervisor and informs about his absence due to any reason related to sickness. This email serves as a formal notification to the employer that the employee cannot attend work and needs time off to recover from the sickness. It is usually addressed and sent to the person who is in charge of attendance matters in an organization or it can be written to the supervisor/manager of the employee who can then forward it to the concerned person for record purposes. Usually,…

The confrontational behavior of the employees is not acceptable in any organization. This includes harassment, intimidation, use of abusive language and a lot more. What is confrontational behavior? Confrontational behavior is an offensive and inappropriate behavior that not only interferes with the normal functioning of the company but also ruins its reputation. It is important for every organization to define the behavior which is unacceptable. The consequences of all the inappropriate behaviors should also be defined. When the employer faces the rude behavior, he has a right to discipline that behavior. One of the most appropriate ways to deal with…

Managing human resources and enforcing office regulations is important for the smooth running of a business. Office rules usually include punctuality and proper dressing. Employees are expected to comply with office timings strictly. Office punctuality is important for a number of reasons: Verbal & written warning… Thus employees are expected to arrive sharply on time unless they have a special reason for occasionally arriving late at the office. If employees make it a habit to come late, they are first verbally reprimanded. If the attitude becomes persistent the employee may receive written warnings to correct their behavior. The final step…

Every project has internal and external evaluation systems that allow the project to be tracked appropriately. Project updates are frequently recorded and communicated between the contractor and the contract awarding business/institute. This helps both parties to review progress on the project and identify any bottlenecks or expected delays. Projects may encounter issues and delays owing to many reasons. There can be economic reasons, political, seasonal or legal issues that projects may come across. Even after thorough planning and sorting out legal matters, it is common for projects (particularly government-funded projects) to face delays or be put on hold. Some common…

A power of attorney letter is a letter that gives a person other than the owner, the right to make decisions about an asset, business or property. A power of attorney is a legal document and holds in court. Power of attorney letters is commonly used by many people both in businesses and daily life. Businesses may use the power of attorney to allow trusted agents or caretakers of the business to make decisions regarding the operations of the business. Similarly, an individual may also use power of attorney letters to give the right to an agent to sell a…

Business contract termination letter is a notification written by the company that wants to end a contract in which it addresses the other partner company and informs about the termination of the contract. A business contract is a legally binding agreement between two companies that are established for the purpose of the provision of products or services. In conducting business, a company may have different business contracts with and relies on other companies. For instance, a hotel might have different suppliers for meat, vegetables, spices, etc. For some reason, if the hotel wants to terminate the contract with a vendor,…

A donation request letter is written to organizations, individuals, and the government to generate donations for a cause. The request letter is an invitation for people to donate. Donations may be accepted as money or in kind. Most donations in money are preferred, so the charity organization can spend it as required on the needy. However, organizations also request donations in terms of clothes, medicines, books, and food. Donation requests are made by charity organizations to collect funds. These funds are used to help the needy. Churches also frequently ask for donations. Churches need donations for many reasons: Churches need…

Employee management is not easy and managers/leaders routinely encounter difficult employees. Some employees misbehave, some are not responsible or productive enough, and some employees do not like supervision. Often some people have an independent nature and it is difficult for them to handle being supervised or corrected. Supervision must not be taken negatively by an employee. However, it still occurs. The basis of this negative attitude is miscommunication between employees and management. Here are some circumstances where an employee takes to supervision negatively: Such people often need to be handled carefully. Not all managers can handle independent or sensitive employees.…

Managing employees requires leading skills, proactive behavior and patience. Every employee has a different nature and style of working. A good leader or manager is one who can successfully manage every employee’s capability and direct them towards achieving organizational goals. Sometimes this job also requires making tough decisions and reprimanding employees. Reprimanding may not be taken in the negative sense; rather it may be seen as a strategy to redirect the employee towards maintaining the organization’s core values. Sometimes when employees misbehave with supervisors or fellow workers, they may need to be reprimanded if it becomes a habit. Often an…

It is very important for a student to attend the classes regularly in order to achieve high-quality academic excellence. Similarly, a teacher is also required to take classes regularly. The absenteeism of the student and the teacher is always discouraged in almost every school. Many schools have different approaches to deal with people who stay absent from school. In general, everyone has to face foreseen and unforeseen circumstances in life. Practically, it is not possible for an individual to keep the attendance 100%. If you are ill or facing any other problem due to which you cannot come to school,…

An excuse letter from work is a letter written by an employee in which he addresses the employer and explains his reason for an absence for a certain period of time. Sometimes, an employee has a commitment or an appointment for an official work. In such scenarios, an employee writes an excuse letter from work to attend an official work in order to inform his employer about his absence. This excuse letter can be written before or after the absence depending on the requirements of the employer and the company policies. There are different scenarios of official work that usually…

An office may occasionally close for a day or more than a day for various reasons including national holidays, internal office events, a national security issue, natural disasters, emergency situations or religious holidays such as Christmas and Easter. Offices may also close for important events such as Election Day. Some offices may close for the end of fiscal year accounts reconciliation or record maintenance. Another reason for businesses to close is non-natural disasters such as electric malfunction, fire, building collapse or any other similar disaster. Small businesses such as sole proprietorships might close for even personal reasons, such as the…

Schools and parents communicate frequently in relation to the overall wellbeing of a child. In order to keep parents updated about school affairs, schools issue notices to parents for any events, developments, changes in school, or anything that affects students. There are many situations where a notification letter may be issued to parents, including: While the above notifications are issued to all students, some notifications may even be issued to parents of particular students. Here are a few examples of why such notifications may be issued: Sample letters 1: Notification letter to parent for a school activity Dear parents, This…