Change of Invoice and Banking Details Letter to Client

Change of Invoice and Banking Details Letter to Client

Letters Kate

A company issues invoices to its customers, which mention the amount to be paid by the customer. The invoice is a clear message from the company to the client to pay the due amount. This document also includes information about the account in which the amount is to be deposited.

However, there are some situations when a company has no choice but to change its account. When this happens, all the things connected with the account are also changed.

What is a change of invoice and banking details letter to the customer?

This is a letter in which an individual service provider or a representative of the business informs the customer that the business’s account has been changed, and therefore, the invoice will also change.

Why is it important to write to inform the client?

When you are doing business, it is very common practice to receive funds from people into your account. Switching to a new bank account can be a very cumbersome process since there are lots of people who need to be informed. However, a business cannot get away with this cumbersome process, and writing a letter to every relevant person to tell them about the changes is inevitable.

Some people don’t write letters and rely on phone calls to all their clients and customers. Although making a phone call can work, writing a letter has no substitute. When you write a letter, you put everything in writing; therefore, there are few chances of committing mistakes or creating confusion.

How do I write it?

If you want to write a compelling piece of writing, you should follow the tips given below:

Write as soon as possible:

When you realize that changing the account is necessary, you should immediately write to all the people to whom you have issued the invoice. You fear that they might end up depositing money into the old account, so you should write as soon as possible so the client does not credit money through the old invoice.

Inform the client about the change in account:

Inform the customer clearly that you have changed the bank account and now want him to use the new account for future transactions. After that, mention the account details that are necessary for the client to know, including the name of the bank, account number, account type, branch code, and much more.

Make sure that you cross-check these details, such as the account number, so that the customer does not experience any inconvenience.

Inform him about the change in the invoice:

When you have changed the account, it is understood that the invoice you will issue in the future will also be updated. However, the client does not know if the recently issued invoice is valid. So, inform him that the invoice is no longer valid and that the company will issue him a new and updated invoice for future payments.

Read the example letter given below and see how to inform the client professionally:

Sample letter:

Date:

Dear Sir / Madam,

This letter is being written to inform you that the company has changed its account details. Please make sure that you update your records so that all future transactions from your side are credited to the company’s new account.

The details of the current account of the company are:

Name of the bank: _____________________

Account name: _________________

Account type: ________________

Branch No. ___________

Account No. ________________

Regarding the information of the new account provided above, this is to notify you that the invoice issued on 21st November 20XX has been changed. The company will issue you the latest invoice, which will be sent to your address.

If you have any queries, please get in touch with me at (mention your phone number).

I appreciate your support.

Yours sincerely.

Name of the sender,

Signatures of the sender

__________________________

Change of Invoice and Banking Details Letter to Client

File: Word (.docx)
Size 24 KB

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