Christmas office hours email

Christmas Office Hours Email

Email Templates Kate

A Christmas office hours email is an email that is sent/generated by the CEO or the management of an organization. This email can be of two types. One sort is addressed to the employees to inform them about the office hours during Christmas time. While the purpose of notification remains the same, the other type of email is addressed to the customers of the organization.

Organizations, sometimes, alter the office hours when Christmas is approaching, to lessen the burden on their employees in the most-awaited and delighted time of the year. If the office hours get reduced, it becomes easy for the employees to spend time with their family and friends, do shopping, attend parties, etc. Usually, the employees are informed about any changes in the office hours through an email generated by the administration of the organization.

As far as the customers are concerned, it is also important to notify them about the changed working hours of the organization. If the customers are informed about the altered hours, it would create a good impression on them about the company, and they would believe that the company cares about its customers’ time. Secondly, the customers would be aware of the timings of the availability of the company’s services for them.

Although the information in both emails varies because of the different addressees, the general details that are included in a Christmas office hours email are:

  • Date of the email.
  • The sender of the email.
  • Company logo/brand name.
  • The addressee of the email.
  • Information regarding the changed hours.
  • The reason behind the modification.
  • The period through which the email is applicable.
  • Facilitations and leverages through the period.
  • Any other important information?
  • Salutations, Christmas wishes, and signatures.

This email is a formal communication from the organization, and hence, can be relied on. Therefore, the email not only serves the purpose of formal notification but also provides valid information to the addressee of the email.

Samples

#1

We would like to notify our staff about the new Christmas office hours. During the holiday week from the 22nd of December to the 2nd of January, the office will operate from 10 AM to 3 PM, Please note that the 25th of December will be a holiday for all employees.

Please adjust your work schedules according to the new timings. We hope the workflow is not affected due to the reduced timings.

Looking forward to your cooperation.

#2

This is to inform you that due to the work overload, the office will be open during the Christmas week. The working hours from the 20th of December to the 31st of December will be from 9 AM to 1 PM. Employees can take a day off on the 25th of December to celebrate the holy festival with their families.

The company would appreciate your support and cooperation.

#3

Please note the new work schedule for the Christmas week. The office hours will be from 10 AM to 3 PM from (date) to (date). It will be an official holiday on the 25th of December for the entire staff except for the customer care department. Employees in the said department will work from 4 PM to 6 PM on Christmas Day.

Thank you for your cooperation.

#4

Dear employees,

As Christmas is approaching, we understand that our employees need some off time. Due to the prevalent financial crisis, our company had to unintendedly cut the number of Christmas holidays. Although this situation is uncontrollable for us right now, we are still trying to facilitate our biggest asset in the best possible way.

Therefore, we have decided that till the holidays start on 24th December 20XX, the office hours will be shortened till 3:00 p.m. This email is applicable from 10th December till 23rd December 20XX.

The administration would also generate an email for our customers so that you do not have to worry about replying to the emails after working hours. All the returns, queries, or complaints would also be dealt with only in the office hours.

Access to the office systems is also being restricted for this period till 3 p.m. If access to the internal system is required after working hours, an email to the technical department needs to be generated by the employee one day before.

We wish you a joyful Christmas time! Merry Christmas!

Regards,

Steven John.

Christmas office hours email

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