Circular for Late Coming Employees | Word & Excel Templates

Late coming of every employee in a company is discouraged. The late coming indicates the non-professional approach and careless behavior of the employee. Every institute adds a penalty for late employees in its policies. Every employee must follow those policies to maintain the discipline in the company.

The late employees create inconvenience for the company as well as for the customers. It is important to let them know that they have been noticed and will have to be answerable for coming late next time.

When some of the employees are coming continuously late without having any genuine reason for getting permission from the employer, the employer can write a circular that should be read and signed by every member of the staff.

The circular is based on the company’s requirements and policies. For example, if an organization has decided to deduct salary for late coming, it can be mentioned in the notice or circular. This will inform the employees so they will avoid continuous tardiness.

To ensure that the organization’s policy is being followed strictly, the timings of the job can also be reminded of the circular.

The circular is written briefly. If there are instructions to be given to it, use the bullet points of numbering to increase the readability of those instructions. Keep the tone and the language simple and easy to be understood by every staff member.

Sample Circulars

#1

This is to remind you that our official working hours are from 9 AM to 5 PM. All employees are required to observe punctuality and strictly adhere to this schedule. Tardiness shall not be tolerated unless there is a valid reason.

It has been observed that many of the employees arrive late to the office. The management has, therefore, decided to introduce a new policy. Starting from (date), all employees who arrive after 9:15 will be marked late. Three late arrivals will lead to the deduction of half a day’s salary. Additionally, more than 6 late arrivals in a month will lead to stricter disciplinary action.

All employees are advised to adopt a professional attitude towards work and observe punctuality.

#2

This is in response to the lack of punctuality of many of the employees. Let us remind you that maintaining punctuality is extremely important for a professional work environment. We, therefore, request all employees to make an extra effort to arrive at the office by 9 AM sharp.

In case of any issue that affects your timely arrival, such as traffic or personal errands, kindly inform the management beforehand. Additionally, make sure you resolve the issue and work out a solution to avoid tardiness in the future.

Thank you for your understanding and cooperation.

#3

It has been noticed that many people are coming to work very late. Repeated verbal warnings have been given to many people regarding coming to the office late. We have noticed that despite multiple warnings, many people are not paying attention to those warnings.

Coming late to work is causing serious inconvenience. It hinders the smooth working of the organization and reduces the productivity of the employee. All the staff members are instructed to adhere to the policies of the organization regarding punctuality.

Any employee violating the policies of the institute will be noticed and remarked on.

We expect you to cooperate with us for a better and healthy working environment.

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