An employee may behave in a way that violates the company’s policy. This may include fighting with another employee or even with a customer. It may consist of being absent from work for many days. If any such violation occurs, disciplinary action must be taken against the employee.
No one likes to take disciplinary action, but it may be required so that the employee does not behave the same way in the future. The employee needs to be aware of his/her mistake and avoid making it again. An employee disciplinary action form helps you here.
What is an employee disciplinary action form?
The form records an employee’s misconduct, including violating company rules or policies. Disciplinary action may be a verbal or written warning, suspension, or even termination.
What does an employee disciplinary action form do?
The form formally informs the employee of how they have behaved and ignored company rules and policies and what action is being taken against them. It includes a brief description of what happened so that the employee knows how they did not behave properly.
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The form needs a formal and professional tone; therefore, it should be made carefully if it is to be taken seriously. The following tips can help you make this disciplinary action form:
Choose MS Word. Microsoft Word is an application that will help you create the form. The font can be Arial, which is readable and formal.
Relevant details:
Include a heading such as “Disciplinary Action Form.” On the form, add the company’s name and contact details.
Details of employee:
The form needs to include basic details about the employee, such as his/her name, job title, supervisor name, department name, contact details, etc.
Details of violation:
The date the incident was noticed and the date of violation should also be included. You can state the type of violation. It may be a safety violation, absenteeism, low work quality, etc.
Description of violation:
Under this heading, you will describe the incident clearly without including irrelevant details. You may consist of the employer’s statement of the events.
Follow-up initiatives:
The follow-up actions taken must be noted down here. State what actions have been taken clearly. It is important to be precise here.
Employee comments:
Under this heading, the employee’s details about the event or incident should be stated.
Signatures:
The form needs the signature of the particular employee so that it can be verified that they know that disciplinary action has been taken against them. Include the signature date on the document as well. The signature means the employee has agreed to the follow-up actions.
The form is added to the record:
The form lets employees know that everyone is treated fairly due to the details provided on it. The forms are often kept in the company’s records, making it possible to see any patterns. You will know about the employee’s history and see whether they have been misbehaving often or not. The employer will be able to professionally let the employee know where they did not behave according to company policy and what actions are being taken.
The form can also be used in legal cases. An employee may claim that they were fired wrongly. The form can be used as evidence, letting people know that disciplinary action was taken against the employee. By documenting the process, it will be known that the right measures were taken to inform the employee about the problem and that you gave them chances to fix their behavior.
With the information included on the form, any new manager will know about employees and whether any disciplinary action was taken against them. The employee will even know how they behaved wrongly and why disciplinary action was taken against them.
Preview and Details of Template
File: Word (.docx) – Size 576 Kb
File: Word (.docx) – Size 243 Kb
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