Employment verification letter

Employment Verification Letter

Letters Kate

An employment verification letter, also known as a proof of income letter, is a very important formal document. It is useful when it is necessary to verify that the person was previously employed.

Who needs the job confirmation letter?

People currently working in a company often request their employers to issue them a confirmation letter that easily confirms their job in the company. They also request that the letter mention salary so that the income a person claims to receive every month can also be confirmed.

The person who needs to give proof to a third party that he can make the payment every month often applies for the confirmation letter. For instance, anyone who wants to apply for car financing has to prove that he earns a specific amount every month and can quickly pay the instalments of his car. This is the only way the bank or any other third party can choose to accept your application.

People also need to verify their jobs when they need an apartment to rent, but their landlord does not trust them as he fears they might be unable to pay the rent on time. In this case, a job verification letter does a tremendous job.

What information should be added to the income proof letter?

The main components of this letter are:

Details of the employee whose job is to be verified

When you are writing to confirm someone’s employment in your company, it is evident that you will always start with his personal information, including his name, job title, designation, and much more. Some employees also describe the salary they are receiving.

Details of the person who verifies the job:

This letter also includes the name and other descriptions of the person verifying employment. This section is vital because people who need the confirmation often contact the verifier to confirm whether the confirmation is authentic or bogus.

Proof of income:

In general, the employee gives the reason to the employee and lets him know that he needs proof of income. So, when the perspective is transparent to the employer, he can then draft the letter to make it meet the employee’s personal needs. Suppose the employee needs evidence of the income. In that case, the employer should describe the total salary the employee is paid, the date on which the compensation is paid, deductions on the salary every month, and a description of how long the employee has been working in the company.

Things to remember:

If you are asked to write a proof of salary letter for someone, you will be required to keep the following points in mind:

  1. You don’t need to provide false details in the letter. While it might help the employee, it will damage your reputation in the long run.
  2. Try to draft the letter so that it helps the employee get confirmation from you.
  3. It is better to write a general letter than a specific one because the employee can use it for various purposes.

Below is a sample letter of verification of employment. This letter template can help you greatly if you want to get a confirmation letter for your employment.

Sample letter:

Date:

Name of the employee:

Company’s name

Subject: Employment verification for [X]

To Whom It May Concern

This letter is being written to verify employment (mention the employee’s name). He/she has been employed in the company for over five years in the information technology department. The salary is [X] per month.

Following are some supporting documents that are being attached to this letter:

  1. Payslip for June
  2. Wage
  3. Tax return on the salary
  4. Bank statement

If you want to know anything else, please contact me at [contact] or email me at (mention your email).

Regards,

Name of the employee.

Employment verification letter

File: Word (.docx) & iPad
Size 16 KB

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