Equipment List Template for MS Excel

Equipment is important for the running of any organization, company, etc. This equipment needs to be kept properly and it is necessary to know which equipment is available. Those who sell equipment also need to know what they have available and what they need to get.

Equipment needs to be managed properly or it can end up getting damaged or not being able to be used. If you want to save money it is vital to handle equipment carefully. If you do not know what is available you may end up buying extra stuff resulting in your company wasting money. An equipment list can help you.

What is an equipment list?

This list tracks all the equipment a company, organization, etc. has. Details about the equipment are even stated so that its condition and features can be known.

File: Excel (.xls) 2003+ and iPad
Size 34 KB

Download

What does an equipment list do?

The list will let you know about all the equipment that you have. You will know where the equipment is located, its condition, maintenance needs, quantity, etc. In this way, the list helps effectively manage all equipment and lets one know the full overview of the equipment.

Making an Equipment List

If you are given the task of making an equipment list, you need to keep some points in mind so that the list is applicable. The following points can be considered when making the list:

Select an application:

You can make the list in Microsoft Excel so that you can add all the equipment and its features easily.

Professional format:

The list must be professional and formal therefore only include what is necessary and avoid adding anything that will make it tough to fill in and read the list. The document must have a heading like “Equipment List”. You can state the name of your company on the document as well. Include the date on the document. A table can be made to include all the equipment.

Create a table:

The table can have different columns which makes it easier for people to know about the equipment. You can have a column for equipment names that will clearly state what the equipment is. Another column for equipment numbers can be present. You can include a column for equipment description. This will briefly describe features of the equipment that will let people know what it can be used for.

A column for type can be present as well. You can even have a column for a brand that tells the brand that has manufactured the equipment. A quantity column will state the amount of every equipment piece available. You may include a column for notes where you briefly include any notes about the equipment if applicable.

A column for the purchase price and another for the selling price can be included if applicable. You can even add a column for warranty date so that it can easily be known when the equipment can be used.

Simple and understandable:

The table needs to be easy to read by those who have to do this. It should be simple to fill in as well therefore make sure you include simple language. Avoid adding too much color and images so that the document is professional-looking.

Get a complete overview of the equipment

This list is important as it lets one have a complete overview of the equipment available. You will know what items you have available and which ones you need to get. The list will aid you in prioritizing which equipment needs to be brought immediately and which one you do not need to get. If you sell equipment, the list can let everyone know the cost of the equipment and whether it is available when a customer needs to buy it.

A business can therefore store equipment that many customers want to buy and satisfy them so that they will continue buying from it. Contractors, painters, engineers, mechanics, etc., and anyone who uses and needs equipment for their business to function, can benefit from making an equipment list. Business can function effectively and operations can occur promptly as it will be known whether equipment needs to be brought.

Preview & Details of Template