Excuse Letter for Missing Parents Meeting in School

Excuse Letter for Missing Parents Meeting in School

Letters Kate

This letter is written by the child’s parents to the School or College management when they have not been able to attend the PTM owing to unavoidable circumstances. In normal circumstances, parents are eager to know about their child’s school performance, but sometimes, they do not find it possible to attend parent meetings at school or college.

Importance of this letter

Missing PTM points directly towards parents’ negligence, regardless of how vigilant they have been about their child’s performance. Writing an excuse letter can overcome the damage to parents’ repute and prove them responsible in the eyes of management.

Which one is beneficial? Oral or Written letter?

It is a professional way to inform the management through letters instead of orally or through phone calls only. First, it is beneficial in itself, and you would be able to explain your excuse in a more précised and comprehensive way. Second, management would have sufficient time to understand your excuse, and if possible, they would accommodate you further.  

Tips for writing an effective excuse letter

The following points should be kept in mind while writing this kind of letter:

  • State clearly why you were not able to attend the parent’s meeting.
  • Accept your responsibility in the letter and let the management know that such ignorance will never be shown again.
  • Request the school/college management to arrange a separate session with your child’s class teacher if possible.

Sample -1

22-05-20XX

Michelle Johnson,

Principal,
The City School, John campus
Hyde Park, Michigan.

Dear Principal,

I want to say thanks for inviting me to a parent’s meeting held on 15-05-20XX at your school. I am writing this letter as an excuse because I could not attend the meeting on the said date due to unavoidable circumstances.

I am a responsible parent, keen on my child’s progress, and always keeping an eye on his class performance. But I want to mention here that I work in a factory as a laborer. At times, it becomes a real challenge for me to manage my time, spare some time for the family, and keep a fair balance between my professional and personal life.

Despite all these factors, I attended the PTM at any cost to learn about his progress and the drawbacks of his studies. I was looking forward to attending the meeting this time as well. Early in the morning on the meeting date, I found that my little child was suffering from a high fever. Without wasting a moment, I took him and ran towards the hospital. He was admitted to the hospital and discharged three hours after some treatment, and at that time, the meeting time had passed.

I would be very grateful if you could arrange a separate meeting with his class teacher to consider my problem. I shall be very thankful to you for this act of kindness.

Yours Sincerely,

Anderson.


File: Word (.docx) 2007+ and iPad Size 23 Kb | Download

Sample -2

Dear Principal,

I hope you will be fine. I am the father of Lee, who is studying in grade 8th under your kind supervision. I am writing this letter to submit my excuse for not attending the parent’s meeting scheduled to be held on May 15th, 20XX. I never wanted to miss such an excellent opportunity to interact with my child’s teachers and learn about his class performance.

A few days before PTM, I received a letter from my elder child’s university inviting me to attend the graduation ceremony of his batch. It was being held on the same date as PTM. I was invited with my wife to attend the event. My presence was the biggest gift I could present at that time. Therefore, I decided to attend his graduation ceremony and left PTM.

Please accept my excuse and inform me of an alternative day when I can come to school to learn about my child’s progress.

Regards,

Jacobs Paul.


File: Word (.docx) 2007+ and iPad Size 21 Kb | Download