Fee Reminder Letter to Parents | Word & Excel Templates

A fee reminder letter to the parent is a letter written by the school, university, or any other educational institute and addressed to the student’s parent. This letter can be sent by the relevant authority, such as administration, HR, principal, headmaster/headmistress, etc., who has the power to communicate about such issues with the parent. This letter is sent as a reminder to the parent about the unpaid, outstanding, or defaulted fees.

Depending on the circumstances, a fee reminder letter can be formed as a generalized letter that can be sent to any parent whose child’s payment is due or can be written for individual parents. The generalized or personal nature of the letter impacts the content of the letter. In addition, the particular case of the student and the other required details also affect the included information. However, the general details included in a fee reminder letter to the parent are:

Date.
Information about the educational institute.
Information on the child and parent.
Issue of the unpaid fee.
State the institute’s policy in this regard.
Mention the last date of fee submission.
State consequences of non-payment and future implications in case of continued delays.
Seek cooperation.
That is a good ending note.
Salutations and regards.

This letter serves as a reminder and warning to the parent to make the fee payment. It is critical in the sense that it should be written carefully, as it is being written to the respective parent, who is the school’s source of income. Therefore, it should not be condescending, yet it should indicate the strict and warning tone of the letter.

To make it an official and valid document, it is prepared on the educational institute’s letterhead and is duly stamped and signed by the relevant authority. This is also kept in the student record file.

Sample Fee Reminder Letter to Parent

Date

Name

Address

Dear Mr. Jim,

I am writing this letter to remind you about your child, Emily Jim, ‘s grade 5 non-paid fee.

We expect all parents to adhere strictly to our school policy of timely payment of fees. Your child’s school fee for January 20XX has been delayed by 25 days, which is undoubtedly unacceptable. Please make the payment by 7th February 20XX. Otherwise, we will have to suspend your child.

As this is the first time you have delayed payment, we are not taking any serious action. However, if this continues, we will be forced to impose penalties in the form of extra fines and cancellation of your child’s scholarship in the future.

We hope that you will make the payment soon and will try to avoid such delays in the future.

We wish to shape your child’s future as best as possible and need your cooperation. Let us know if you need any information on [X].

Regards,

Sarah Robson.

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