Justification Letter Samples for Additional Staff

In work life, meeting deadlines and executing tasks at a normal pace are eminently important. When we see things lagging, we ensure we catch up with the prepared schedule. Often, we extend working hours, and sometimes, more manpower is obtained.

What is a justification letter for additional staff?

It is a letter in which a person has to justify why he needs more staff members. Simply put, the reason for asking for more people to work on a project is mentioned.

What is the purpose of writing the justification letter for additional staff?

The main objective of this letter is to convince the reader to provide more staff. He can approve the request if the justification makes sense to the reader.

When to write this letter?

Generally, a company asks the employee to justify asking for added staff. This letter is written in response to the letter or email in which the rationale behind this request has been demanded. People, by and large, need more staff because:

There is less number of people working on a project than required.
The project has unexpectedly grown, and more things must be done now.
The deadline has to be met, and things are not going as planned.
When a few people have shown that they are incapable of working.

How to write?

Since the objective is to convince the reader, the justification should always be provided convincingly to obtain fruitful results. Follow the tips given below:

Discuss why you need supplementary workers:

It is very important to address the worker’s needs at the very start of the letter. Here, you should tell how many people you need, for how long you need these supplementary people, whether you need full-time workers or part-time workers, and some other specifics.

Discuss benefits:

Every company thinks about its benefits when hiring more people to complete work. Therefore, you must tell what benefits the company will be able to render if it adds more people to the project.

Discuss the cost:

You must tell the reader that you are aware of the cost-related issues. Hiring more people makes the company bear more expenses. However, if you think you already have a surplus budget, mention it in the letter. This way, you will be able to accept your request. Tell the reader that you don’t have any personal motive to achieve when you are demanding more workforce. Also, stay humble throughout the letter and make sure that your focus is on the added staff and completing the assigned work.

Below is a sample letter written by an employee to his boss to ask for more staff:

Sample letter:

Date:

To:

Address of the recipient:

Subject: Justification for supplementary staff

Dear (mention the employer’s name),

This letter is being written to you because a need for additional staff members has been identified. We require 10 more full-time customer service representatives who can share the workload with the currently working people. We require more people to work as representatives because the workload has reduced the productivity of currently working representatives. In addition, they are unable to guide people appropriately.

In the past few months, our company has experienced exponential growth, which has also increased its customer base. This growth in the customer base speaks volumes about the performance of the company’s employees.

I know that it is a hard decision for the company since paying salaries to an additional ten people can disturb the budget. However, I have examined my team’s budget and found that the company will not experience too much disturbance. I am compelled to ask for more staff because I am afraid a smaller number of people dealing with lots of customers might impact customer satisfaction.

I am looking forward to your response.

Regards,

Name of the employee,

Designation of the employee,

Signatures

__________________

Justification letter sample for additional staff

File: Word (.docx) -Size 21 KB

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