A layoff letter is more like a termination which can be temporary or permanent. While making a layoff, the company usually notifies the employees about the layoff and contextualizes the reason behind such a big decision. While laying off, companies must keep their layoff policies and legal codes of conduct in mind; otherwise, it may cause a huge loss in the shape of finance fame or both. A layoff letter is written by the company or authorities to the employees in which the news of layoff is delivered along with reason and sometimes a moral nature of outplacement.
There are various reasons due to which companies opt for layoffs as the only solution to the problem. It can be due to restructuring the company, merger, any kind of civil emergency, loss in business, economic decline, financial imbalances, slow business, lack of work, or even the closure of the business.
A business has opted for closure in the wake of a huge loss that might be unrecoverable. Sometimes, the business is shifted to another person or company, and sometimes, it is shut down completely. The reasons behind why a company opts for such a gruesome option may be sheer economic loss, unrecoverable financial decline, loss of management, or lesser managerial or operational equipment.
While writing a layoff letter due to business closure, always be optimistic about the future of the employees as sudden termination is always a huge loss at their ends and they would find it difficult to manage their lives with these circumstances. Reassure them your withstanding through outplacement and a positive turnover.
Two sample letters are given below that can be used for this purpose.
1-
Re. Permanent Closure of Business Leading to Layoff
Dear Shark,
It is a very sad ambience here while you are being delivered the news that you have been laid off permanently. In fact, the complete essence is bad as we will close our business permanently due to some unrecoverable loss bore by the company during the past five months. The closure will be effective from 20th July 20XX.
The company had already been suffering from great financial loss, loss of some brilliant management equipment, and some under-table conspiracies. It led to some tough times that were tough to go through, and the situation was triggered and exacerbated by the surge in the pandemic, which has become more of an economic crisis than in the world of health and medicine. We opted for other options on the way, but they were not fruitful. That is why we have decided to layoff.
We really appreciate the level of commitment and dedication that you observed in your work. Undoubtedly the company would never have had this decision of layoff if not to be impelled to do so. We thank you for your continuous and tireless efforts and industrious work to contribute to the company’s well-being to an advanced level. We can arrange a meeting with the Human Resources Department for Consultation.
Thank you.
Sincerely
Signature
File: Word (.docx) 2007+ and iPad
Size 20 Kb
Download
2-
Re. Layoff due to Business Closure
Dear Kim,
I am Noah Atel, and I am writing to you on behalf of Normal Rex X Software and Designing (NRXSD), US. The letter aims to convey to you that you have been laid off from the designation of Assistant Finance Manager (AFM) likely to be permanent. I am sure the news is sad and astounding altogether, but the reason would be to rationalize the decision. The company decided to layoff all the working staff from the business due to the closure of the business.
We are compelled to shut down the business due to a surge in economic fallout and the circumstances led to the present scenario. With this scenario, it has become impossible for us to run the business with maximum profit and appropriate effectiveness.
We are going to lay off the whole staff effective 1 August 20XX. This layoff would be permanent, and we will surely contact you if we can find a space for a new business. We appreciate and admit your dedication and sincere efforts in creating a productive working environment and quality production.
Thank you
Sincerely,
Signature
File: Word (.docx) 2007+ and iPad
Size 19 Kb
Download
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