Letter Complaining Irregular Payment Cycle of Salary

Letter Complaining Irregular Payment Cycle of Salary

Letters Kate

The letter in which the complaint is launched for the irregular payment cycle of salary is written by an employee, in which he addresses his employer and brings to the employer’s attention the issue he is facing concerning the irregular disbursements of his salary.

The employee can write this letter himself or use an already available template of the company, online sources, or programs, such as Microsoft Word, Adobe PDF, etc. If the employee is using an existing template, he needs to customize it as per his and the company’s requirements. The details and included information may vary from case to case, employee to employee, and company to company. However, the general format of the letter complaining about the irregular payment cycle of salary includes:

  • Date.
  • Details of the employee.
  • Details of the employer.
  • The issue or complaint.
  • Details of the irregular payments, including the details since it is occurring.
  • The problems the employee is facing because of such irregular payments.
  • Request for the solution.
  • Salutation and signature.

This letter is important both for the employee and the employer because:

  • It brings the issue to the attention of the employer, who may not even be aware of it.
  • It makes the issue a formal complaint launched through a formal letter, which is also kept in the records and hence requires quick action.
  • The employer can get to know of the disturbance for the employee caused by the delays in his salary.
  • The person responsible for causing the problem can be investigated and the employer can then resolve the issue.

Although this letter is a complaint letter, yet, the tone of the employee should not be offensive. He needs to present his case in a very polite, clear, and professional way while requesting the employer to resolve his issue.

Samples

#1

I am writing to formally express my concern regarding the delays in the payment of my salary over the past three months. According to my contract, my salary should be credited to my account by the 28th of each month. However, over the last three months, my salary has been credited much later. This has been causing me a great deal of inconvenience.

I kindly request you to look into the matter. The management should address this issue immediately since delayed payments go against the company’s policies.

Thank you for your attention to this matter. I hope for a quick resolution.

#2

I am writing to make a complaint about the recent salary cycle. Over the past four months, I haven’t been receiving my salary on time. It is usually delayed by 7 to 10 days. I have to keep requesting the finance department for my due payment before I finally get my salary.

I understand that there may be issues occasionally. However, the frequent delays in salary payment have been causing a great deal of inconvenience and financial strain for me. I, therefore, request you to look into the matter and resolve the issue.

I shall be grateful to you for your assistance.

#3

I am writing on behalf of my team to express our concerns about the irregular salary payment cycles. For the past 6 months, our payments have been delayed by up to two weeks without any formal notice from the management.

This has been affecting our financial matters. At the same time, it has been disrupting the team’s morale and work productivity. I, therefore, urge you to address this matter as your priority.

I would appreciate your immediate attention to this matter. Looking forward to your prompt response.

#4

Dear Ms. Emily,

I am currently working as an assistant buyer in the purchasing department of XYZ Limited. I joined the company last year on 15th June 20XX.

I joined in the middle of the month, and the HR department mutually agreed that my salary would be disbursed on the 15th of every month for the first three months of my probation. After probation, I became a regular employee and the salary was expected in the starting dates of the month like the other employees. However, when I did not receive my salary till the 18th of October, 20XX, I approached the HR department, which immediately released it the next day.

However, this irregular payment cycle of my salary has continued since October. As my monthly expenses are dependent on my salary, everything, such as my mortgage payments, the fees of my children, etc., gets disturbed due to the late and irregular payments.

I request you to kindly look into this matter and resolve this issue for me. I will be highly obliged.

Let me know if you need any further details.

Regards,

William Smith.

Letter Complaining Irregular Payment Cycle of Salary

File: Word (.docx) 2007+ and iPad
Size 36 Kb

Download