Letter of apology for discipline violation

Letter of Apology for Discipline Violation

Letters Kate

There are always some rules and regulations to follow, no matter where you live. Whether you are a university or school student or working in a company as an employee, you must follow the discipline and some policies related to the discipline. If you fail to do so, you have to face mild to severe consequences depending on the type and nature of the violation.

What is a letter of apology for discipline violation?

If you are someone who has breached the discipline knowingly or unknowingly, you should write a letter of apology to demonstrate your expressions of regret. 

In the professional world, people are expected to feel regret and apologize for their wrongdoings. This is sometimes the only way to correct the wrong action. Whenever you find yourself in a situation where you have shown an open infraction, you must apologize by writing a letter or email.

What is the benefit of writing a letter of apology for violating discipline?

Through this letter, a person proves that he is embarrassed about whatever he has done. Sometimes, this is all the recipient wants to hear from you. When you say that with genuine emotions, you prove that you have a strong personality and feel no shame in owning the mistake. The benefits of writing this letter are:

  1. By writing a letter of apology, you prove that you are guilty of the infraction and don’t want to repeat this mistake. This will likely convince your employer to forgive you.
  2. The letter of apology also enables the sender to feel comfortable again. It is basic human nature to feel uncomfortable when one knows that they have done something wrong and other people know about it. By writing the letter of apology, the sender starts feeling comfortable again and also makes other people comfortable with them.
  3. There is no possibility of a trust deficit when you are so quick to express regret. If you are an employee and you apologize to your boss for violating rules, your boss will again trust you to give you another chance instead of terminating you from the job.
  4. Sometimes, the violation is severe, and you know there might be severe consequences, too. If you want to avoid such outcomes, you must apologize.

How you say sorry and what kind of letter you write depends on the situation. For instance, if you have committed the same mistake twice, your letter will be different from the letter you would have written if you had made that mistake for the first time.

Similarly, it also depends on how severe the infraction is. If you have something offensive and have ruined the discipline, your letter will require you to add details differently.

Below is a sample letter that will help you learn to write an apology letter whenever it is needed, especially when you ruin discipline.

Sample letter:

Subject:  Apology letter on discipline violation for [X]

Respected Sir,

I am writing this letter to express my sincere apologies for violating the company’s discipline policy. I did not know that my jokes would be offensive to my colleagues. I accept that my behavior was inappropriate, and people around me have suffered because of it. I am so sorry for being this rude and annoying, and I would like to let you know that I am ready to do anything to amend the situation.

I regret everything I have done that has offended people around me. I assure you that I am taking the necessary steps to improve my behavior. I am hopeful that I will be able to show that I have changed myself. I am not fully aware of my flaws. No one is perfect in this world; therefore, I expect you to understand and forgive me.

I understand that there is no justification for wrongdoings. I never intended to jeopardize the work environment because of me. However, I take full responsibility for whatever has happened and am sorry. This will not happen again.

Sincerely,

Name of the employee

Designation in the company

Signatures

_________________________

Letter of apology for discipline violation

File: Word (.docx) and iPad
Size 22 KB

Download