Authorization Letter for Collection on behalf of Applicant

Letter of Authorization for Collection on behalf of Applicant

Letters Kate

We often need to write a letter of authorization when we want someone else to do something on our behalf. One scenario in which we write the letter of authorization is when we are unable to visit a place for collection.

Organizations that have to issue us the documents are often apprehensive when issuing critical documents to someone else. For instance, if you want to receive your original degree from your college, your college will not issue it to anyone other than you since it is a critical document. In this situation, the college will ask you to provide a letter of authorization with the name of the person mentioned who is allowed to collect the documents on your behalf.

What is a letter of authorization for collection by an applicant?

It is a letter that an applicant writes to the institute in which he clearly states that he has allowed the person mentioned in the letter to collect documents or money on his behalf. The applicant also specifies the reason as to why he cannot come and, if necessary, to write the authorization letter. The reason is mainly genuine enough to convince the reader to issue documents to the person holding the authority.

When to write this letter of authority?

This letter is written in a lot of situations. Some of them are:

  1. When a person resides outside the country, the documents can only be collected from the country where they belong.
  2. When a person is disabled or physically unfit to visit the organization for collection

What is the basic purpose behind using the permission letter?

The applicant uses the permission letter to write it because he knows he cannot obtain documents unless he visits the office or asks someone to do it. Through this letter, the applicant also specifies what the authorized person can or cannot do to keep his position safe.

What should be included?

Introduction of the applicant:

This letter must always start with the introduction of the applicant and authorizing someone to collect documents on his behalf. The introduction must include the applicant’s name and some other pertinent details. However, if you don’t feel like giving your introduction, you can mention your name only. But don’t forget to give details of the application, such as the application number.

Information of the person being authorized:

Let the reader know who you have chosen to collect documents from when you are not around. Mention the name and other details of that person. You will also be required to attach a photocopy of the ID card of the person being authorized for identification purposes.

Mention you are authorizing for:

You should be clear when you mention the kind of authority you are giving to the said person. In this scenario, you are permitting him to collect documents or money, so mention it clearly in the letter.

Mention the reason:

You should tell the reader why you cannot collect documents alone. This way, the reason for writing the authorization letter will become apparent and logical.

When you write this letter, remember that:

  1. You should write a short letter with the necessary details only.
  2. You should sign the letter properly, and if you are giving authorization on behalf of your business, you must use your company’s letterhead.
  3. Make sure that you have given the details of the person being authorized, and you leave no room for confusion.

Sample letter of authorization:

I (name of the applicant) have applied for (mention the name of documents) because I need them to gain admission to the university by providing these documents. I am unable to visit myself and collect my documents. I authorize Mr. ABC to collect documents from the college on my behalf. I have no objection to Mr. ABC signing documents on my behalf to collect my original documents in my absence.

Yours sincerely,

Name of the sender,

Signatures of the sender

______________________

Authorization Letter for Collection on behalf of Applicant

File: Word (.docx)
Size 22 KB

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