Letter of concern for unprofessional behavior

Letter of Concern for Unprofessional Behavior

Letters Kate

A letter for unprofessional behavior is a letter which is written by an employee to the senior management of the company in which he expresses his concerns about the unprofessional behavior of another employee or employees. While addressing such an issue, one has to write the details of the unprofessional behavior.

An unprofessional behavior encompasses all the issues related to tardiness, harassing other employees, or not meeting deadlines. Getting personal at the workplace and mixing private and professional life is also considered as non-professionalism. The letter is written to discourage such behavior and to administer an air of non-seriousness among other employees. While writing concern for such behavior, you have to fulfill the following requisites in your letter.

  • Jot down the unprofessional behavior you have discovered and locate it with the detailing of the time and date of the behavior you noticed.
  • Point out in the letter why such a behavior is unprofessional and how it stands in the evil cause of the company
  • Narrate the company’s rules and regulations about the employee’s unprofessional behavior Mention the consequences of such behavior, if not controlled
  • Possible avenues and solutions can also be discussed
  • Discuss further infractions if any
  • The letter should be written on a serious cause of the company and its management. Keeping your tone less complaining and more informative should be a mandatory part of such writing.

Following is a sample letter of concern for the unprofessional behavior of a group of employees showing less interest in the given project.

Sample Letters

#1

I am writing to discuss a matter of concern that has been affecting our flow of work. This is regarding the ongoing XYZ project that requires teamwork and a supportive work environment.

However, a few of our team members have developed personal conflicts and disagreements. As a result, the progress of the project has slowed down due to the lack of cooperation among the team members. If this continues, the project will be seriously affected. I, therefore, request you to look into the matter and resolve it.

I am available for a meeting to discuss further details about the issue. I look forward to a resolution since I’m seriously concerned about our progress.

Thank you for your attention to the matter.

#2

I am writing to bring a matter of concern to your attention. I have observed that most of the female staff in our office sign off from work around 4 PM daily. This is 2 hours before our official off time. Most of them leave without winding up their daily tasks and the male coworkers have to complete them. This behavior is not only unprofessional but also unfair to the male staff.

I request you to reinforce the importance of observing office timings for all employees regardless of gender. Kindly also make sure that no employees are allowed to leave before the off time unless it’s an emergency. In this way, you will help maintain professional equality and a fair work environment.

I look forward to your support and attention regarding this matter.

#3

I would like to report a matter of concern to you that requires your attention. I have observed that after the holiday break, most of my colleagues are displaying a casual attitude towards work. In particular, hardly anyone observes punctuality. Most of my teammates arrive around an hour late to the office. This has led to an unprofessional workplace environment that affects the smooth flow of work.

I appreciate that you have been kind enough to provide us with some flexibility regarding the office timings, especially after we returned from the holiday break. However, it has been a week since the office re-opened and everyone must get back to work with a serious attitude. If they continue with their tardiness and laid-back attitude, I’m afraid we will not be able to make much progress during this entire month.

Please take notice of this issue and take appropriate steps to resolve it.

#4

Mrs. Gorgia Sam
3983 White Street, NYC
New York, USA

20th April 20XX

The Managing Director
GHK Group of IT Consultants
Times Square 9-A80, NYC
New York, USA

Re. The Concern for Unprofessional Behavior of Some Team Members

Dear Sir,

It is to bring to your attention that I am an IT Developer in your company. Recently I was given a new project to work on along with two of my other colleagues Mr. Zaid and Ms. Kassie Raton. The project was given to us declaring me as the project head and it was also held that the project work would be done in teaming. As you know when it comes to IT projects, working as a team becomes inescapable and imperative. The project has to be finalized and is due by the end of this month.

I am signing up my complaint against the other two members of my project team members who seem to be less interested and highly unprofessional with the task given to them. According to the working policy of the company which states that everyone has to play their role while working in groups or teams. I feel delighted in teamwork and proactive and efficient while working likewise.

I request you to warn Mr. Zaid and Mrs. Raton for their non-seriousness and unprofessional behavior. I suggest a penalty for their unprofessional attitude. The sooner you get notice of my concern, the sooner will the project be accomplished in the given time frame with professional integrity. I hope you will understand the urgency of the current period. It would be kind of you if you investigate the matter and provide the solution at your earliest.

Thank you.

Sincerely

(Sign)

Letter of concern for unprofessional behavior

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