Letter of concern to management for employee performance

Letter of Concern to Management for Employee Performance

Letters Kate

Not all employees work hard and sincerely in a company, but sometimes, the issues in an organization also affect the employee’s performance. Each employee must perform well for the company and be productive no matter the issue or if management is forced to take any action against them.

Not every company behaves unprofessionally and terminates employees if they are not performing well and submitting work on deadlines. Most companies send a warning letter to the employee, and the boss also emails management regarding employee performance.

The main purpose is to investigate the case and why the employee is not working properly so that the problems can be solved and performance can be improved.

For which reasons the letter can be written:

  • If the employee is crossing the deadlines and not submitting the work within the decided time,
  • If an employee is irresponsible in listening to the guidelines and not working according to the demand.
  • If the employee wastes time gossiping about the company or other colleagues and does not pay proper attention to the project,

The letter is not a complaint but informs management that the employee’s poor performance is not always termination. In most cases, the immediate bosses writing the letter include improving the performance.

They also include a timeline for working with the employee to improve performance so that time can be provided as a resource for improvement. The letter details how the employee’s poor performance impacts the company.

Sample Letters

#1

I am writing to discuss the performance of our new employee, XYZ who was hired in August for the position of (title). Although he has the right qualifications, his performance is not up to the mark due to his lack of experience in the field.

He is working in a very important position in the company. His overall performance directly affects our work goals. I, therefore, request you to re-evaluate his hiring. He should either be replaced by a more competent and experienced candidate or put under a training program.

I am available for further discussion on the matter. I look forward to your immediate attention to the matter.

#2

I am writing to bring your immediate attention to serious performance issues regarding John Doe who works as (job title) in the XYZ department. Despite multiple warnings, John has failed to come up to our expectations. His lack of organization and work discipline are affecting the overall efficiency of our entire team.

I, therefore, request you to urgently take serious action regarding the matter. We can schedule a meeting with John to discuss his problem areas and provide him with counseling. This should be his final warning since we cannot tolerate continued poor performance.

I look forward to your response.

#3

Dear (manager’s name)

I was looking at the performance and sales of managers, and I was shocked to see that one of my team members (employee name) was not performing up to the mark. I knew they had some issues with the other team members, and I tried to resolve them. They also created problems by asking for half-days or off days, which disturbed the project several times. Still, as a leader, I had to allow it because I didn’t want to pressure my subordinates to the extent they decided to lead didn’t company.

After all the flexibility, (employee name) cannot submit the tasks on time. Sadly, a good employee has turned to an employee performing poorly.

I am writing this to inform you about the case, and I want the management to discuss the issue in detail so that we can assist them in getting back on track. I don’t want to lose a great resource who was once an amazing performer.

Thanks

(Name of team lead)


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