Letter of Disappointment of Code of Conduct

Letter of Disappointment of Code of Conduct

Letters Kate

Every company has a set number of employees and a code of conduct that they have to follow. But sometimes, an employee who doesn’t value others or the company gets hired and doesn’t obey the rules.

Most organizations give verbal warnings to employees when they are observed not acting according to the code of conduct. Still, if there is no improvement in the behavior, the company is forced to send a written letter. Giving the warning through the letter is just once required, and the company can take action against the employee if the issue continues.

A manager has a number of performance management tools to monitor the performance of the employees. The last thing the human resource manager utilizes to keep the company away from the disturbance created by the employee is a warning letter about the disappointment in the code of conduct.

One person not following the rules and behaving rudely with other employees disturbs the peace and makes the environment toxic. So, a warning letter is enough to save the company from further issues.

Things not to ignore in the warning letter:

  • The letter should contain clear information about why the action was taken against the employee.
  • It is crucial to mention the code of conduct issue in which the employee was involved. It should be clearly stated if they have said something rude to another employee or if there is an issue with the behavior.
  • There should be no room for misinterpretation; the verbal warning should be mentioned before sending the written one.
  • The tone of the letter should not be rude, especially when the employer wants to improve the employee’s behavior. But if the company wants to terminate the employee, the tone of the letter should be humble as well.
  • Remember to allow in-person conversations with the employee. This helps clarify any misunderstandings and paves the path to improvement.

Sample letter

Dear (employee name)

This is to inform you that the company is unhappy with you for not acting according to the code of conduct. We have observed you misbehaving with your colleagues and using unacceptable language. As we all know, using obscene language in the workplace is not allowed, so this is a formal letter of warning. Ignoring this warning will force us to take action against you.

Your timing is also an issue, and the department head is never informed before you take leave. The company’s policy is that the employee must notify the manager if there is an issue and you cannot come to the office. This is the last warning, and the company will not tolerate this in the future.

Thanks.

(Manager name)


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