Letter of Explanation for Commute

Letter of Explanation for Commute

Letters Kate

Most people commute daily to move from home to the workplace. Many people enjoy their commute, while some get completely bored with it. If you are moving when you are not allowed to, this will create a problem for you. For example, while you are at your job, you must stay there for the number of hours you have committed to work. Sometimes, people travel, and they are required to explain it. This is where a letter of explanation for the commute is needed.

What is a letter of explanation for the commute?

An explanation letter always has a purpose behind it. In most common scenarios, people write a letter of explanation because they want to achieve something out of it. For example, when someone wants to get a loan for a commute of a particular number of hours, they will write a letter to ask for a loan. If the loan is being taken from the bank and the reason that the applicant has given is the commute, he will have to write an explanation letter. The bank wants to know if you have a genuine reason to ask for the loan. If the reason you give sounds genuine, a loan will be granted.

Where to include the explanation letter?

Many people add an explanation letter to their application procedure. They know that the institute where they are applying will ask them to provide a letter of explanation, so they write it in advance. This letter should be attached to the application form instead of waiting for the recipient to ask to submit it.

How to write the explanation letter?

An explanation letter is a very critical document that needs deep insight and knowledge. If you don’t write this letter considering the recipient’s requirements, you will fail to describe your position. If you are applying for a loan, your loan application will be rejected because of a poor explanation letter.

Use simple language:

The first point that needs to be remembered is that your letter of explanation should be easy to understand. One of the biggest problems with the natural language is that it creates misunderstandings. So, one should try to avoid it as much as possible. For this purpose, the best thing to do is choose simple words with a plain and generic meaning. This will help the reader understand the letter better.

Explain the reason:

Different reasons make it important for you to write the explanation. The recipient should be able to know why you are explaining things. If you are applying for a loan, you know that the recipient wants to know the reason for the commute. So, tell the recipient that you want him to know how much you need the money you are trying to get as a loan.

Keep it short

Many people believe that the meaning of the explanation is to write long paragraphs full of details. However, this is not the case. In formal situations, you need to write a letter as brief as possible. Trying to communicate your message and then close the letter.

Sample letter of explanation for commute

5th Feb, 20XX

Name of the company,

Dear ABC,

I am writing to inform you that I have to commute a long distance for 5 to 6 hours for several reasons. I don’t have any personal conveyance, and the timing of the public transport does not suit me. Due to this, I am compelled to rent a taxi, which costs me around [X]$. I cannot pay such a huge amount and have no other option.

I applied for a loan of [X]$, and the bank asked me to explain. This is why I am writing you an explanation letter.

I hope that you will understand the problem I am going through and will loan me the needed amount. My credit history meets your eligibility criteria. For proof, enclosed is my bank statement. If you have any queries, you can contact me on my number.

Regards,

Name of the sender


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