Letter of Late Submission of Documents due to COVID

Letter of Late Submission of Documents

Letters Kate

We must often submit our documents at different places for various reasons. Most of the time, there is a deadline to submit those documents. People interested in submitting those documents should know about that deadline and try to make sure that they meet it.

Meeting deadlines is important because we have to abide by the rules and because those who don’t meet deadlines don’t cast a good impression on others. They are often looked upon as irresponsible people who lack a sense of responsibility.

It is important to realize the impact of late submission on those who receive it. If you are an employee in an organization, you will likely get a warning or be dismissed in the worst scenario. If you are a student trying to get admission to an institute, you will likely lose that seat there. Therefore, you must always realize the importance of being on time. However, if you are late because of the pandemic that has put the world on the edge, you can make up for the late submission by writing a letter.

Why the letter of late submission of documents is written?

As has been explained before, not being able to meet the deadline while submitting the document does not cast a good impression on others. Therefore, when you are late for any reason, you should write a letter explaining your late submission.

Remember that you should write this letter only when you know that you have a genuine reason for a late submission. If you think you got late because of your negligence and laziness, you should not write this letter.

What is the purpose of writing a letter of late submission?

This letter is written when you want to explain why your document submission was late. Late submission of documents usually causes inconvenience to others. Those who process these documents set a deadline to start processing once all the people finish submitting their documents. Your late submission letter lets them know it was not your fault for the delay.

Through this letter, you explain and apologize for the late submission. This letter shows the positive attitude of the person who writes it because it makes the recipient realize that you are aware of the late submission and the inconvenience you have caused the recipient.

Tips for writing the letter

If you have decided to appease the enraged recipient of your documents by writing the letter, you must realize the importance of writing it effectively. Considering this, here are some tips that you might find useful:

  1. Start the letter with your complete introduction, which should be given briefly. The introduction is essential for the recipient in case many people are submitting documents, and it is also one of them.
  2. Explain why your submission was late. Mention directly the reason for the delay. It is important to note that the recipient may already know the problem. Therefore, you don’t need to write lengthy explanations of how the late submission happened.
  3. Express what you are expecting from the recipient. Ask the recipient to accept your documents even if they are late. Also, express that you expect the recipient to overlook the late submission and show some flexibility.
  4. If you think your apology can work wonders, include a statement of apology in the letter.

Sample letter:

To: Mr. XYZ

Date: ——————

RE: Submission of documents after the deadline due to [X]

Dear (name of the recipient),

My name is Johnson, and I have applied to the IT department of ABC University. Luckily, I got admission to the university, and I was supposed to submit all my documents to the university by 25th July 20XX. I am writing this letter to let you know that I am submitting my documents after the deadline because of the unprecedented circumstances of [XYZ]

I know that it is very important for all students to meet the deadline. I also tried to make sure that my documents reached the university administration in time. Owing to [XYZ] and other conditions, the courier services are not working as fast as they should.

I am sorry for the late submission of the documents. I hope the university will accept and process my documents with other students’ documents.

Regards,

Your name

Letter of Late Submission of Documents due to COVID

File: Word (.docx)/iPad
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