Letter of misconduct to employee

Letter of Misconduct to Employee

Letters Kate

A misconduct letter is written to employees when their behaviours are unethical or improper. Usually, it serves as a warning letter to that particular employee to inform them about their misconduct action that they need to amend. If misconduct happens, the employer has to write a formal letter to warn the employee and not just issue an oral warning.

Things to Consider

Documentation: A formal written letter to the employee for the misconduct ensures that the matter is severe and needs to be amended as soon as possible. Also, it can be helpful if the termination is to be carried out in the future.

Explain the Type of Misconduct: The misconduct must be explained in the letter, including the time and place it happened. Another thing that should be mentioned is the effect of that misconduct on fellow employees, what impression they are left with and what they think about the situation.

Inform about the Consequences: The employer should tell the employee about the consequences of his behaviour, what will happen, and what might happen if they fail to improve.

Mention the Expected Improvement: The letter must be clear about what the employee is supposed to do to deal with the misconduct, what the company expects from the employee and what company standards are to be followed.

Time or length of any Warning Issued:  A warning will also be included, depending on the severity of the conduct, so that the employee will be monitored, for a particular time, for his behaviour with fellow employees.             

Please keep it in the Records: The letter should be kept in the employee’s record files as long as the warning period is active. In this case, if the employee misconducts again, the employer will be able to make the decision by considering all the relevant facts.

Types of Misconduct

To maintain an ethical and professional environment in a workplace, it is the responsibility of every employee to behave appropriately and professionally. Below are some examples of misconduct in the workplace:

Stealing or Theft: This can be from stealing something from the workplace to using office properties for personal use.

Discrimination: Any discrimination based on race, sex, age, religion, etc. is considered misconduct.

Compromising of Confidentiality: Employees are forbidden to discuss confidential information about the company.  

Harassment or Gross Misconduct: Gross misconduct is considered so severe that it leads to dismissal without any letter or warning.

Sample LetteWarning

1-

3 March 2020
John Adam
ABC Organization
New York, Street 7890

Dear Mr. Adam,

You are accused of behaving rudely with lower-grade staff. I have been listening to these complaints for a long time but each time I was giving you an opportunity that you would be changed and had warned you verbally many times to bring some change in your relations with lower staff. I cannot bear this unfairness and misconduct on your behalf and want my staff to be well-mannered enough to know how to talk.

Your colleagues have also registered complaints against you that you are very impolite and use abusive language while talking. I was surprised to hear that you slapped Mr. Luther, a tea boy here and insulted him in the crowd. Such a kind of stupidity is not expected from you. If you want to continue your job here, explain the incident. Moreover, you must apologize to Mr. Luther for what you have done with him. If you do not do so, I will forward this matter to HR, and they will handle the situation.

Considering what has been said above, I am giving you the last warning to show respect for other staff members and be friendly with them. Please visit me tomorrow along with your explanation letter. Thank you.

Regards,

Albert York


File: Word (.docx) 2007+ and iPad Size 19 Kb | Download

2-

3 March 2020
Mark Stefan
WER Organization
New York, Street 2348

Dear Mr. Stefan,

I am issuing this letter to you as a warning for your misconduct at the workplace. You are accused of harassing female staff members and were caught red-handed by Mr Alexander, who is a senior staff member and has been working with us for a long time. You are also accused of blackmailing Miss Eustacia when she tried to file a complaint against you; you threatened her to leak the videos that you had made privately.

Gentlemen, I am strictly against all this and do not allow anyone to disrupt the office atmosphere. It would be best if you thanked Miss Eustacia that she didn’t go directly to HR. She discussed this matter with me, and I tried to handle it alone. I respect women and want all staff members to respect them also.

Moreover, you have forgotten that our company’s policy is that whoever violates the company’s policies and environment and makes things difficult for other employees will be dealt with strictly. Therefore, you are required to give me all the details about your misconduct in written form tomorrow.

I am giving you another chance to work here, but you must quit your bad habits. You will be responsible for its outcomes next time you get caught doing this. Moreover, visit me tomorrow with the project details I have given you.

Regards,

Caprio Lock


File: Word (.docx) 2007+ and iPad Size 21 Kb | Download