Letter of Request to an Employee to Return to Work

Letter of Request to an Employee to Return to Work

Letters Kate

Being an employee, you could go through any medical or domestic mishap requiring you to take leave from work. This could be a family emergency, an accident, or you simply need a break. Nonetheless, things require decorum when it comes to working.

Every company has a different approach and perspective regarding leaves, both paid and unpaid. To maintain your status as an employee, you have to abide by the company laws. However, sometimes employees cannot make it to the office on time, which can result in the company’s loss.

This is when the employer has to take charge of the matter and act legally. An employer should be knowledgeable of his employees’ work schedules and routines and have a straight-up record of the leaves the workers have taken already.

Suppose a worker, in an unfortunate event, has taken leave and has not returned to work without further notifying his/her employer, being a boss. In that case, you should take it as a threat to the company’s environmental health and immediately write a letter to the employee.

The tone of your letter, however, should not be threatening but rather polite and firm. You should begin by mentioning his/her leave approval record and how he/she has already enjoyed the provided leniency. You can also write down the company’s policy for paid and unpaid leaves.

End your letter with the consequences your worker may face in case of further delay in notifying the company and requesting he return to work. You can also offer to switch positions or work schedules to accommodate your employees. 

Sample Letter

Date

Dear Max,

Subject: Request of return to work

It has been 10 days since you came to work. You did not bother to acquaint your employer with your potential leaves. When I last spoke to you 7 days ago about your unnotified absences, you promised to show up in 2 days, and you did not fulfill that promise.

As you are already aware of the company’s leave policies, you have a total of 10 paid leaves and 5 unpaid ones. Therefore, you are left with only 3 unpaid leaves now. Moreover, the company has a strict policy about taking leaves without informing the office. If you want to keep your status as an employee, please revert to the manager’s office by Monday.

If you have a serious medical restriction, please adhere to the professional way of applying for leave with relevant documents attached to your specifications. We are open to changing your work schedule and position based on your availability.

If we do not hear back by Monday, we fear you will no longer serve as [employee’s designation] as your contract will be terminated.

Please feel free to contact me at [X] during office timings.

Sincerely,

Joe Paul,
Director
Company’s name

Signature


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