Letter requesting bill of sale for car

Letter Requesting Bill of Sale for Car

Letters Kate

As a part of a valuable and well-developed organization, sometimes its employees must purchase a vehicle to fulfill the travel demands. While making claims for such a purchase, the organization demands the vehicle’s original bill of sale. At that time, this letter is used by the employee as a customer, and it is sent as a request to the showroom manager to issue the original bill of sale. In some cases where the bill of sale was issued but lost by an employee owing to some reasons, a duplicate bill may be requested.

Whatever the situation may be, presenting the original bill of sale is of supreme importance because payment of purchase is made only after the bill is produced. Writing a letter to the showroom manager is a professional way of requesting a bill of sale, and then your request will be entertained without any further delay.

The following points should be kept in mind while writing such a letter:

  • There must be a clear description of the reason so the bill may be issued immediately.
  • Always be polite while requesting a bill of sale. It will create your image as a well-mannered person.
  • It must be noted that such a letter must follow an appropriate format to look professional.
  • A request letter must be accompanied by a special thanks to the supplier. It will create an overall good impact on your letter.

Sample -1

28-05-20XX

Michelle Johnson
Classic Honda Showroom
City Tower Michigan

Subject: Letter requesting bill of sale for car

Dear Sir,

I am Anderson, and I work as an assistant manager at XYZ company. I usually travel to far-off places to introduce my company products. To fulfill the traveling demands, I purchased a car from your showroom on behalf of my company. I need the original bill of sale to claim the amount I spent to buy the vehicle, which is usually issued to the customer at the time of purchase. The company must pay for this purchase as the car has been purchased purely for its own sake. The company is not accepting the claim without that bill of sale.

Unfortunately, due to intensive traveling, I could not collect the bill of sale from your showroom despite your strict instructions. I know you a kindhearted person and will help me get my spent money back which was used for this purchase. So, I request you to issue me an original bill of sale for that car which I purchased from your showroom. It will be a great virtue from your side.

Please issue the aforesaid bill as soon as possible. If you need further clarification, you may contact us at the email address provided below.

Anderson.

Assistant manager stars marketing company

[Email]


File: Word (.docx) 2007+ and iPad Size 19 Kb | Download

Sample -2

Dear Sir,

I would like to say thanks for providing me with such a top-quality car with a special discount. I am writing this letter to request the bill of sale for this car. I forgot to collect the bill from your showroom when I purchased it. It came to my mind after some time when I had crossed the city.

You know I purchased this car to complete my company’s work, and it will pay me for this purchase. When I submitted the claim to the accounts department for this purchase, they demanded the original bill of sale, which I could not produce then. So, I hereby request that you issue me a bill of sale on your letter pad as soon as possible. I shall be very thankful to you for this act of kindness.

Regards,

Alex Stewart.


File: Word (.docx) 2007+ and iPad Size 19 Kb | Download