Letter to HR to Issue Stationery for Office

Letter to HR to Issue Stationery for Office

Letters Kate

We often contact the company’s HR whenever we want to procure utilities to perform the tasks that the company assigns to us. HR is responsible for providing us with all the resources that we need to work appropriately. So, it is a very common practice to write a letter to HR to issue us stationery. 

What is it?

Writing material is very common in the office. Those who work in the office know that it is frequently used and that they cannot do without it. People don’t have writing material and accessories when working in the office. Instead, they use the material that the office manager provides. When the office runs out of stock, workers have to write a letter to HR and ask for the procurement of that material. 

What is the purpose?

The basic objective of writing this letter is to inform the higher authorities that there is a shortage of stationery stock that needs to be present in the office. In this letter, you also let HR know that you are facing difficulty in managing workplace work without the stationery, and you want it to be accessible as soon as possible. 

How to write?

It is important to ensure you know how to draft a perfect letter of request to ask for the stock that has run out. The right type of content enables you to prompt the reader to approve your request and take steps to fulfil it. Read the guidelines below to see how to draft a perfect letter.

Tell who you are:

While you request that some resources be available to you, you should know that the recipient will not do it for you unless he knows you belong to the company. Therefore, mention your name, designation in the company, the department you belong to, and other pertinent details to prove that you are an authentic part of the company. This way, you will reduce the possibility of your request getting rejected. 

Make a request:

Make a formal request that you need certain stationery items. When you make the request, make a list of the items you need and the exact quantity. It is better to make a table with the list in it. This will make it easy for the reader to know what exactly you are requesting.

Explain your request:

Although it is not mandatory, explaining the request can strengthen it. For instance, inform HR that it has become very difficult for you and everyone in the office to do without the items you have listed. This explanation will help you persuade the reader to make a quick procurement. 

Close positively:

Since you are requesting stationery items, it is better to remain positive and ask politely. Your polite language should convince the reader that you are making a demand and that it is a humble request from your side. 

Read the sample letter below to gain a deeper insight into writing a request letter when your office runs out of stock, and you want things to be available as soon as possible.

Sample letter:

Date:

Name of the recipient, 

Address:

Subject: A request for office stationery 

Respected HR, 

My name is Mr ABC, and I work in the company’s marketing department. Through this letter, I would like to put forward a formal request to you to kindly procure stationery items, names and quantities of which have been listed below:

Name of the stationery itemQuantityNote

These items are no longer available in the company’s stationery store, and the entire department is facing difficulty as we have to borrow these items from other departments repeatedly. Therefore, I am requesting you to provide us with the stationery items mentioned above. 

I shall be highly obliged for this act of kindness. 

Regards,

Letter to HR to Issue Stationery for Office

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