The school’s principal is the institute’s head, who has a big responsibility to take care of everything concerning the school. There are lots of factors that can be ignored easily. However, when it comes to hygiene, it becomes a very critical issue, and ignoring it can only worsen the situation and put a question mark on the performance of the principal and the staff.
Therefore, people should write a complaint letter to let him know that there is a big hygiene problem at the school that needs to be addressed as soon as possible.
What is the purpose of writing to the principal about an untidy school?
The school principal is the head of the institute and has the authority and responsibility to manage things properly. Therefore, people contact him whenever they want certain things to be changed or improved. Hygiene is not a minor issue. It should be addressed as soon as one sees it.
If this problem goes unaddressed for a long time, it will put the health of every person in the school at risk.
When you write this letter, you draw the attention of the school head to the issue of cleanliness, which is expected to be dealt with with care and attention.
Who can write this letter?
Anyone belonging to the school, whether teachers, parents, students, or other staff members, can write this letter. These people are generally the eyewitnesses to the problem they are communicating. The principal can easily trust their words and take action.
Things to remember:
When you are communicating with the principal to share sensitive information, you should make sure that you communicate efficiently. Read below some important points that must always be kept in mind:
Say what is based on facts:
Make sure that you provide the principal with those details that you think are true and should be communicated. If you are doubtful about something, there is no need to mention it. For instance, if you have not seen the toilets, you can assume that they are dirty, and you should discuss them in the letter.
Don’t exaggerate:
When discussing poor hygiene, it is important not to exaggerate and communicate things as they look. Exaggerating can put the jobs of many people at risk.
Follow the template:
Writing a letter to the principal or anyone else is easy if you have a template to follow. The template gives you a clear idea of which format you should follow and how. Templates also give you an idea of the content.
Read the sample letter given below:
Sample letter:
Date:
The principal,
Name of the school,
Subject: letter about the unhygienic condition of the school
Respected sir,
I am writing this letter to draw your attention to a critical issue: the school’s unhygienic condition. All the classrooms are very untidy and dusty, and the furniture is also very dusty. The bathrooms in the schools are very dirty and smell foul. One cannot even pass outside the toilet without having that foul smell.
The school canteen is also very untidy. There are no proper arrangements for regular cleaning. The atmosphere of the canteen is so dirty, and one cannot imagine having good-quality food cooked neatly considering good hygiene principles. I happened to watch the canteen kitchen, which made me feel sick. The food sold at the school canteen is making students sick.
Please pay attention to the disorganized cleaning services at the school. Hold the sweepers and other cleaners accountable so that they are aware of their duties and act responsibly.
I hope that you will take this letter seriously. I am looking forward to hearing from you soon.
Regards,
Name of the sender
Signatures
__________________
File: Word (.docx) and iPad
Size 16 KB
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