Memo on failure to follow instructions

Memo on Failure to Follow Instructions

Letters Kate

A memo on your failure to follow instructions is written to send a small message to the employee working in the organization to inform him about the failure. This memo also serves as a reminder document to alert the employee that he was to follow the instructions to perform a specific task.

The purpose of writing this memorandum is to give a wake-up call to an employee so that he can look after all those matters that are being ignored.

Sometimes the negligence of the duty is because of some personal problems in an employee’s life. No matter what the reason is, ignorance of the duty is never acceptable by any organization.

A memorandum is sent to employees to make them coordinate and streamline their work. The employee needs to follow all these instructions that are given to him to perform everything up to the mark. When employees are unable to do so, a memo on failure to follow instructions is written.

Writing a professional memo

To give a professional look to your memorandum, it is important to draft it professionally. You should follow the format of the memorandum. It should be started with the title of the ‘memorandum’. The ‘memorandum’ should be written on the top of the page so that the reader can know that it is a memo.

After mentioning the title, address the recipient of the memo. Since it is a formal document the addressing should be in a formal tone. The subject of the memo should be chosen with care. Always try to be specific and concise as the subjects are not very long.

Before you start writing the body of the memorandum, you should consider the audience. The level of formality and structure of the memo depends on the type of audience.

The problem of the employee’s failure to follow the instructions should be addressed in the very first paragraph of the memo. After that, give a summary of what was agreed upon between you and the employee.

Samples

#1

It has come to our attention that most of you have not followed our guidelines for the recent project submissions. The wrong file format has been used for most of the submissions.

As clearly stated in your new guidelines, all documents should be submitted in PDF format. You are, therefore, required to resubmit in the correct format before 9 AM tomorrow.

Strict adherence to the provided project instructions is expected from all staff in the future. Failure to do so may result in disciplinary action.

#2

It has been reported to us that safety protocols are not being followed under your supervision on the XYZ site. Despite our clear instructions, you have been overlooking the important protocols.

We ask you to take immediate action and direct your team to wear safety gear and follow all safety SOPs from now onwards. Further negligence will lead to strict disciplinary action.

Looking forward to your immediate attention to this matter.

#3

This is to address an important concern regarding our recent project. I have observed that team members are not following the provided instructions. As a result, there is inconsistency in the results.

You are all requested to go through the provided instructions again and show strict adherence. Those who do not comply will be removed from the team.

Thank you for your attention to the matter.

#4

This is to bring your attention to an issue regarding our interaction with our clients. It has been observed that some employees have failed to follow the company’s instructions regarding their behavior with the clients. Any personal contact and interaction is strictly prohibited.

All employees are, therefore, advised to observe caution while interacting with clients and strictly follow our instructions. Non-compliance will result in disciplinary action, including termination.

Please feel free to contact me if you need further clarification regarding the matter.

#5

We would like to remind you about the correct use of the XYZ software. Despite our previous instructions, most employees are not using it according to our guidelines. This has resulted in erroneous results and server issues.

All employees must install the upgraded version and use the software according to the provided instructions. You may contact the IT department in case of ambiguities.

We would like to see perfect results in all future reports. If anyone fails to use the software according to our instructions, we will be compelled to take action.

Preview and Details of Template

Memo on failure to follow instructions

File: Word (.docx) Size: 532 KB

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